Bühler Asia Vietnam Limited

Commercial:

• First contact for customers and Sales & Service Team regarding commercial issues, information about status of the orders, etc.
• Commercial analysis of contract, if available and drawing attention to potential risks from a commercial point of view this include the agreed payment terms issuance of the down payment invoice (approx. 90 – 95 % of all orders are invoiced by the commercial project support team)
• Issuance of proforma invoice according to customer or country of issuance
• Issuance of the confirmation of order
• Processing, maintaining orders in relevant of commercial including hedge rate, maintain Reporting Data-Management (MS14) and Billing Dates
• Upon commercial clearance, issue the order sheet to PE & PSSC
• Constantly maintaining the project status in SAP based on the Project Phase (In-preparation, Release for engi-neering, Release for procurement, Stopped, and Done).
• Closing orders in SAP

During the PE-Process:

• Issuance of intermediate payment invoices (deposit invoice), if necessary
• Monitoring of payments due,
• First contact for customers and Sales & Service Team regarding commercial issues, information about status of the order, etc.
• Constant check-up on delivery deadline situation with Project Manager, Project Support Supply Chain to make sure that all aspects are covered from the commercial points of view
• Initiate Progress Meetings for specific projects if necessary, etc.
• Constantly monitor and alert commercial related risk (Letter of Debit, Letter of Credit validate etc), and notify when they are due to the relevant stake holders.

During Shipping Process

• Coordinating with Customer, Project Manager, Area Sales Manager to update with delivery of goods
• Updating Logistic to release the consignment (e.g. after payment terms fulfilled by customer)
• Defining customs value resp. amount of the commercial invoice and issuance of commercial invoices, full set of final shipping documents including COO, LC submissions to bank
• Providing customs authorities with necessary information (e.g. checking on preferential origins as well as ori-gins in general, HS code, Masterlist etc.).

During Intercompany Process

• Process Orders out of Intercompany Cockpit
• Provide OC & final invoice to Intercompany

Various:

• Processing intercompany service orders
• Active participations in various JDI Meetings, if required
• Back-office function for our local Area Sales Managers
• Taking part in cross-functional projects
• Processing Form D for intercompany orders