Coats Phong Phu

I/ Role Purpose:
• To achieve value for money and high performance from 3rd party Suppliers / Contractors by delivering consistently high quality Procurement Services to meet the needs of the business and its operational Projects, and in line with Procurement and Corporate Strategy
• The job holder will be required to:
1) drive and deliver productivities savings for Viet Nam thru implementing of best practices (RFQ, RFP, benchmarking, bidding…), supplier portal;
2) drive and consolidate to reduce number of suppliers in Vietnam to effective level of 300 vendors;
3) enhance procurement policy thru sharing, training with stakeholders, suppliers on compliance, ethics, ABC, “doing the right things”;
4) drive the Supplier code audit and following up actions with Suppliers in Vietnam; and
5) other tasks, projects… assigned by Sourcing Manager for Viet Nam and Procurement Director
• The market to cover is Vietnam of $100m spend with active almost 350 vendors in particular. Annual productivities saving est $1.1m.

II/ Principal Accountabilities and Key Activities:

Sourcing/Strategic Sourcing
• To drive and deliver sourcing productivities savings for Vietnam.
• To ensure the implementation of a robust supplier selection process for all new local suppliers.
• Lead and execute the E2E sourcing process (local and oversea), both direct and indirect material for business requirements in selected local categories, using best practice to achieve best value for money.
• Deliver all day-to-day sourcing requirement from stakeholders.
• Engage effectively with the business to formulate and communicate clear business requirements to suppliers.
• Ensure all contracts are awarded in compliance with appropriate legislation.
• Maintain accurate, prioritised and auditable records of procurement process compliance.
• Assure contract & framework developments meet sustainable procurement obligations and preferences in addition to corporate health, safety, equality, quality and environmental requirements.
• Enhance compliances (ethics, anti-bribery corruption, doing the right things…) in sourcing activities.

Supplier Portal
• Drive the implementation of eProcurment in Vietnam.
• Increase the procurement visibilities of eCatalogues in Supplier Portal.

Supplier Code Audit
• To align with Procurement Director on the Supplier Code audit plan and execute it in Vietnam.
• Following up with vendors to close all open findings after Audit.
• Continue to review and plan for new audit for the country.

Supplier Management
• Drive the consolidation and reduction of number of effective suppliers and in line with Global strategy.
• Manage supplier performance through regular meetings and a Coats balanced scorecard, creating supplier improvement plans as required.
• Share supplier performance data with other Country Procurement teams, and Global Procurement as required.
• Lead supplier relationship management for any strategic Local-Level suppliers
• Identify key supply risks and implement appropriate mitigating actions. Escalate supply risks as appropriate.

Contract Management
• Ensure a full understanding of the obligations of both Coats, and the Supplier, in all contractual arrangements. Where obligations are not being met, lead the resolution of any claims. Ensure that Coats maximises the benefits container available from all contractual arrangement.
• Lead contracts reviews during their term to ensure continued fitness for purpose with respect to scope, budget and performance change, risk.
• Manage the exit and transition of contracts, ensuring Coats obligations are met and minimising the impact on supplier relationships.

Business Process
• Contribute towards the continuous improvement of Procurement efficiency and reduce costs of the procurement process by participating in the re-engineering of business processes/procedures.

Management and Reporting
• Manage team skills and development gaps. Support professional development of line reports.
• Responsible for timely and accurate management information covering aspects of lead buyer reporting.
• Ensure accurate sourcing productivity forecasts and actual benefits container are maintained within Power Steering.
• Ensure up-to-date contract records are maintained in the Contract Management System.