Việc làm BIBABO.,LTD
Cập nhật 19/11/2024 17:57
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Executive Assistant
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Thông tin cơ bản
Mức lương:
Thỏa thuận
Chức vụ:
Nhân viên
Ngày đăng tuyển:
05/11/2024
Hạn nộp hồ sơ:
04/05/2025
Hình thức:
FULL_TIME
Kinh nghiệm:
5 - 6 năm
Số lượng:
1
Giới tính:
Không yêu cầu
Nghề nghiệp
Ngành
Job Summary
The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.
Key Responsibilities
Executive Support
The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.
Key Responsibilities
Executive Support
- Provide administrative assistance to C-level executives, including managing professional and personal schedules, arranging travel, and handling communications
- Streamline and maintain internal processes to support top-level executives across the company, ensuring a smooth workflow by coordinating internal and external resources
- Organize and prioritize tasks to align with senior executives' goals and overall company objectives
- Manage calendars, appointments, and meetings for upper management, ensuring they are well-prepared and informed
- Act as a liaison between executives and internal/external contacts, facilitating communication and managing project-related tasks
- Arrange travel for executives and other employees, including booking flights, hotels, and ground transportation
- Handle visa and immigration processes for executives and employees traveling internationally, ensuring timely and accurate submission of paperwork
- Ensure travel policies are followed, maintaining cost-efficiency and compliance with company standards
- Assist the Marketing and Admin teams in coordinating company events, including conferences, meetings, and other gatherings
- Work closely with vendors to ensure event requirements are met and preparations are executed seamlessly
- Manage relationships with vendors, contractors, and suppliers, ensuring adherence to service-level agreements
- Oversee the negotiation, review, and execution of contracts, securing cost-effective purchasing and high-quality services
- Prepare and submit meeting minutes, reports, presentations, and proposals as requested by management
- Ensure documentation is accurate, well-organized, and easily accessible
- Prioritize tasks and manage deadlines effectively, ensuring key deliverables are met
- Perform other ad-hoc duties as assigned by the line manager, demonstrating flexibility and a willingness to take on additional responsibilities when needed
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role with a minimum of 5 years of experience
- Bachelor's degree in Business Administration, Communications, or a related field (preferred)
- Full fluency in English, with excellent verbal and written communication skills
- History of working with a foreign company using English as the main language
- Proficiency in Notion, Google Suite, and other relevant software
- Experience working with a technology company is a plus
- Experience in coordinating company's events and vendor management is a plus
- Self-motivated, proactive, and able to work independently
- Excellent organizational and time management skills
- Well-organized, with the ability to handle multiple tasks and adapt to changing priorities under pressure
- Strong attention to detail and excellent presentation skills
- Three days remote every week and four full remote weeks per year
- Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check and social insurance
- All office benefits and full salary during probation
- Flexible working time starting anytime up to 10 AM working Monday - Friday with no overtime and a long lunch break
- Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day
- Choose from a brand-new Mac or PC device
- Salary review twice a year with opportunities for promotions and spot awards
- 12 days annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days
- Yearly Training Budget up to 5 million VND per staff. On top of that, Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available
- Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and Christmas
- Employee-led clubs within the company; games teams, sports teams, etc
- Modern open-space office with comfortable workspace, a PS5 games room, and chill-out areas
Khu vực
BIBABO.,LTD
Xem trang công ty
Quy mô:
200 - 500 nhân viên
Địa điểm:
Hà Nôi: Tầng 4, tòa Comatce, số 61 Ngụy Như Kon Tum, Thanh Xuân, Hà Nội.
Bibabo là hệ sinh thái giáo dục tiên phong tại Việt Nam, đồng hành cùng con từ khi còn là một bào thai đến khi con vững bước trưởng thành.
Được thành lập từ năm 2015, Bibabo đã có những bước chuyển mình mạnh mẽ, trở thành nền tảng mua sắm dạng mạng xã hội dành riêng cho Mẹ & Bé với kho thông tin, kiến thức khổng lồ chính xác - dễ tra cứu. Đồng thời tại Bibabo, mẹ sẽ có những trải nghiệm mua sắm online tuyệt vời dễ dàng, tiện lợi.
Review BIBABO.,LTD
4.7
6 review
07/06/2019
★
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Nhân viên
tại Hà Nội
Môi trường trẻ trung, chế độ tương đối tốt, công việc ổn định, lương chưa chậm tháng nào. Xét về mặt bằng chung cũng gọi là oke, nhân viên thân thiện.
07/06/2019
★
★
★
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Nhân viên kinh doanh
tại Hà Nội
Chưa chỗ nào mình đi làm mà có môi trường tốt như vậy luôn. Chị trưởng nhóm tuy bận nhưng rất có tâm, nói thật lúc mới vào người nào chẳng có 1000 cái không biết nhưng cứ hễ mình hỏi chị đều trả lời nhiệt tình.
07/06/2024
★
★
★
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Nhân viên
tại Hà Nội
Công ty không OT, chỉ làm từ thứ hai - thứ sáu, được làm 9h sáng, được ăn trưa ở công ty. Ai mà mới ra trường vào đây sẽ ít học hỏi được vì công ty không có đào tạo cho người mới, chỉ tuyển và cần người kinh nghiệm vào làm thôi.
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