VIPROPERTY ★ 3.6

Cash Management and Record Keeping

• Process cash receipts, and payments, and generate sales invoices for arising transactions.
• Enter transactions into accounting software, ensuring all records are accurate and up-to-date.
• Post bank transaction notifications to the internal group for team updates.

Bank Reconciliation

• Regularly reconcile bank balances and verify transaction records.

Data Entry and Payment Processing

• Record rental income, deposits, management fees, commissions, and other expenses on software.
• Verify and process payment reports for property owners twice a month or as requested.

Financial Reporting

• Prepare reports for payments made to property owners.
• Maintain accurate records and documentation for all payments and internal advances.

Internal and External Payment Coordination

• Process payments to property owners, suppliers, and internal departments, including payroll and commissions.

Document and Invoice Management

• Store contracts, invoices, receipts, and supporting documents securely.
• Monitor emails, review payment documents, and ensure compliance before processing.

Weekly and Monthly Cash Reporting

• Manage petty cash, perform weekly/monthly cash reconciliations, and submit cash flow reports.

Administrative Support

• Photocopy, scan, and maintain physical and digital documentation as needed.
• Track and manage internal advances and account balances in the accounting software.