Hotel Indigo Saigo

Your Day to Day

• Obtain, date-stamp and file copies of all documents which support authorized purchases (PR’s, PO’s, Delivery Notes, signed Receiving Reports, Acceptance Minutes etc.) for future matching to invoices.​
• Compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.​
• Spot-check periodically internal purchase orders for food and beverage items against their appropriate market lists​
• Audit price and quantity variances as per daily Receiving Variance Report​
• Process daily invoices; that is, to match them to their supporting authorizations and receiving records.​
• Ensure accuracy of account allocations, entry accurately into the Ledger following SOPs and Local Law.​
• Ensure invoices are scanned and approved properly by the Head of Department / Executive Committee before payment is processed.​
• Batch invoices and post them and check if these are approved by respective Heads of Department.
• Determine all payments due and to submit the disbursement schedule to the Director of Finance & Business Support for approval prior to the actual preparation of checks​
• Schedule payable cash flow for the following months to optimize the hotel’s cash flow.​
• Ensure all payments due pay out in a timely manner, no scanned errors in pending invoices over 30 days in the accounting system.​
• Ensure IHG Debts is paid out/offset on time.​
• Raise, record and allocate manual checks for urgent payments through pre-printed cheque, manual cheque, Banking payment and Telegraphic Transfer. ​
• Ensuring all expenses and travel claims submitted are in order with all the necessary supporting documents before submitting them for final approval.​
• Ensure all service contracts have been recorded in contract log which shows expiration date, contract value and payment method.​
• Prepare & input journal entries for the month-end closing, such as accruals for the regular goods & services and delivery dockets not paid, the prepaid allocation, the monthly expenses.​
• Following up actively outstanding payment with vendors issues and disputes, especially the outstanding debts over 90 days, propose/report frequency for the direct manager to solve issues.​
• Ensure all the entries for accrual/prepaid have to revert or transfer accurately and reasonably.​
• Ensure Suppliers Aging, balance sheet accounts reconciled properly in monthly basic​
• Ensure debts reconciliation properly with vendors according with SOPs and Tax regulations.​
• Strict implementation of the Control Self-Assessment (CSA) and achieve a 100% score in the CSA Audit of Accounts Payable category.​
• Ensure accuracy of the Monthly Tax Report including VAT, Withholding Tax and Tax payment on time in accordance with Tax regulations.​
• To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.​
• Carry out any other reasonable duties and responsibilities as may be assigned.​

What We need from you ?

• Bachelor’s degree or Diploma in Accounting, Business Management or related field.​
• 02 year related experience or an equivalent combination of education and work experience.​
• Proficient in the use of Microsoft Office (Word, Excel, Power Points, Outlook).​
• Able to read and write English.​
• Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.

How I deliver this ?

We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It’s what connects every colleague in all IHG® hotels​

T

• rue Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests ​T
• rue Confidence: having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay​T
• rue Listening: focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs​T
• rue Responsiveness: is about providing guests with what they need, and doing so in a timely and caring manner​T

here’s so much more to the job than we can capture here. It’s simply about creating great experiences, doing the right thing and understanding people.W

What we offer:

We’ll reward all your hard work with a great salary and benefits – including a uniform, great room discount and superb training. ​Join us and you’ll become part of the family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit www.http://careers.ihg.com to find out more about us.

​IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.​