CIMB Bank Việt Nam ★ 2.6

Reception Tasks:

· Service visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Answer the switchboard, screen and forward incoming phone calls

· Manage and control stock supplies (Papers, ink cartridge, pantry consumables, office consumables...)

· Record incoming/outgoing mail/packages; file and archive soft/hard copy of the Bank’s correspondence

· Arrange air tickets and accommodation for staffs and Regional guests

· Arrange logistics for in-house and external training/events/Meetings in Hanoi

· Issuance/registration/ cancellation of access card, parking slot and ensure well-arranged work

stations new hires/ resign staffs

· Distribute mobile phone cards to staff and record their acknowledgement of receipt

· Support staff in their daily work, such as guiding to use the phone, printer, scanner, projector

· Support setting up meeting rooms, conference calls, video calls

· Carry out necessary procedures, such as filling in and submitting “Move Items In/Out” form to landlord, to facilitate vendors to perform their work

· Check all payment request from procurement's vendors, prepare payment request forms for DA’s approval; allocate expense to right responsible centre, send approved payment forms with supporting documents to Finance to process payment. Keep track, monitor follow-up and ensure all payment are on time and to ensure no duplication payment

· Maintain and update bank databases, such as staff list, staff contact list, vendor list, hotel list, …

· Place orders monthly for stationery, pantry items, mobile phone card

· Other tasks as required.

Property management tasks:

· Ensure all premises of CIMB in Hanoi (Office/ Meeting rooms/ Private rooms/ Pantry/ Public areas) are always clean and availability

· Make sure assets are placed at their right locations

· Work with the Landlord to register for overtime air conditioning, motorbike/car parking, contractor check-in in the building…

Requirements:

3rd-4th year student pursuing bachelor's degree, preferably in a related field

Strong customer service skills

Proficiency in MS Office (MS Excel and MS Word, in particular)

Attention to details and problem-solving attitude

Good in English, written and verbal communication skills

Excellent networking skills in communicating and interacting with internal and external stakeholders