British Vietnamese International School

Principal Accountabilities

1. Foreign Affairs:
 First line of communication for expatriates regarding to HR issues
 Follow procedures related to administrative affairs of expatriates in lines with school policies, including:
• Apply entry visa, work permit (WP), and driving license exchange for new staff or renewal/extension of visa, residence card, WP…
• Assist foreign staff in preparing necessary documents for the shipping clearance
• Prepare insurance list for approval and liaise with insurance broker to issue insurance card
• Register or renew health club membership
• Assist expatriates with medical insurance claims, open and close bank account
• Communicate with payroll HR officer for any deduction of personal expense that school has paid for in advance
• Follow up on any outstanding amounts from insurance company to make sure there is no balance before the school end.
• Assist leaving staff to obtain police clearance record (PCR)
• In charge of accommodations, phones and related issues for expatriates
 Maintenance of the HR database/administrative files including gathering labor contracts, documents, information of passport, visa, qualification….
 Coordinate with expatriates for their lease or termination of lease.
 Prepare monthly report of oversea staff
 Back up within the team in recruitment, compensation and benefits container, …
 Perform other duties given by HR Manager or Principal

2. Compensation & Benefits:
 Provide payroll related instructions to the C & B Officer
 Monthly cross check and make sure the accuracy of the payroll, especially for the expatriates
 Analysis of salary, headcount, holidays and absences, with monthly reporting to HRM

3. Training & Development
 Support the performance review process and follow-up on performance issues and implementation of individual plan if required

4. Human Resource Information Systems
 Implement and maintain employee management systems: SuccessFactors, Sphera and others when required
 Data analytics and creation of reports as required
 Coordinate and implement NAE HR projects

5. Legal & Administration
 Ensure all administrative tasks assigned are handled in a timely manner
 Follow up with criminal background check processes
 Ensure legal compliance on all employment matters