Wellspring International Bilingual School ★ 3.2

❖ Core function
● Support the Senior Academic Executive in building and reinforcing departmental processes and relevant forms and templates related to administrations and operations.
● Standardize the templates, materials used to deliver the operational work.
● Align processes, resources-planning and teaching goals with overall department strategy.
● Provide support and insight into significant departmental changes.

❖ Operational activities
● Facilitate the daily operations of IPP department
● Plan and develop the department’s event idea.
● Establish a deadline and monitor the progress of the event, ensure that the execution of the event is well run.
● Communicate with Teachers/TAs/ related-department about supporting IPP events.
● Follow up with the PR submission process and result to ensure that the materials needed for events arrive as planned.
● Attend meetings about school events or other events organized by other departments.
● In conjunction with the Senior Academic Executive, work on the field trip plan and communicate it to IPP teaching staff members.
● Answer inquiries from Parents/other departments based on the approved plan of the TOEFL Primary test and department’s events (Halloween, Science Fair, Spelling Bee, Christmas).
● Arrange sitting plans, allocate lockers and cabinets to IPP teaching staff.

❖ Academic
● Create an online IPP Drive folder, share with all IPP staff members based on their positions as well as solve the problems that Teachers/TAs might encounter when using it.
● Keep track of primary student list based on admission updates
● Create, maintain and monitor student planner templates, gradebooks, parent communication logs, event spreadsheet, etc. as assigned by the Senior AE.
● Create and distribute online accounts to Teachers/TAs/Students.
● Create online account guidelines for Parents/Students and send them to Teachers/TAs, make sure that Students successfully access their online accounts/Ebooks.
● In conjunction with the Senior Academic Executive, make sure that official communication to parents is clear, timely and respectful. This includes providing updates on Teachers/TAs or informing parents of upcoming events/activities.
● Make the schedule and timeline for MAP tests, work with other departments for support, communicate with Teachers/TAs regarding the schedule/guidelines to parents
● Make the schedule and timeline for tutoring, work with the Student Potential Development department to finalize room allocation, and communicate with Teachers/TAs regarding the schedule.
● Make the schedule and timeline for the final exam, communicate with Teachers/TAs regarding the schedule, make sure that final exams are well-organized.
● Make the schedule and timeline for Parent-Teacher meetings, work with the Vietnamese Program department to finalize room allocation, communicate with Teachers/TAs regarding the schedule and parent registration list.
● Make the schedule and timeline for TOEFL Primary, work with IIG organization and communicate with Teachers/TAs regarding the schedule, make sure that final exams are well-organized.
● Work on the report card online system to make sure all student report cards are updated and can be exported.
● Maintain student academic records and files to ensure they represent an accurate,
complete, and current account of students’ academic progress
● Liaise with the Admissions Department to inform teaching staff about students’
registration, and to update student contact information