TẬP ĐOÀN ĐẦU TƯ ĐẠI VIỆT

Mô tả Công việc

Office Management Specialist’s role and responsibility is to organize and delivery office and administrative services to employees, contributing to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Reception:

- Perform front-office tasks and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks, overseas meeting rooms, asnwering phone calls etc.

- Control In-Out

Office physical condition management:

- Oversees office layout, office facilities/ assets, office security, 5S, hygiene, clealiness and ensure physical security operation in accordance with ISO and related requirements

- Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions

- Propose office rules and ensure compliance

Office supplies/ services:

- Control and ensure providance of office supplies and internal services such as stationery, water, logistics, travelling, courier, etc.

Business Trips/ Visa/ Work Permit:

- Arrange accommodation/ transportation, travel insurance, etc. for employee business trips

- Apply for visa and perform expatriate services if any

Employee health & safety: Organize annual health check and other healthcaring-related activities for employees; make plan and implement annual fire fighting operation activities

Employee welfares and events: Assist staff activities and deliver welfares to employees

Budget and Expenditure Control/ Vendor Management:

- Control administrative expenses

- Manage vendors/ contracts, do negotiations for the best cost and service efficiency

- Ensure that all items are invoiced and paid on time

Performs other tasks assigned by Team Lead, Manager