KaiyouIT

Mô tả Công việc

1. Executive Administrative

• Handle daily administrative tasks for Senior Managers.
• Answer calls, handle inquiries, and resolve issues per department policies.
• Maintain and update the central contract filing system.
• Prepare and distribute regular internal and external reports.
• Coordinate meetings, take minutes, and follow up on actions.
• Schedule and manage calendars, appointments, and travel plans.
• Assist in finalizing service agreements as backup for contract support.
• Manage records, ensure compliance, and handle information requests.
• Execute special events, projects, and assignments as needed.

2. Business Development Coordinator / Bidding:

• Prepare sales documents, Pre-Qualification Questionnaire, tender returns. Follow bid timelines. Coordinate client clarifications.
• Create proposals, presentations with business development team.
• Build relationships with key decision-makers.
• Lead client interactions for facilities management.
• Research data for bids.
• Work with sourcing team for vendor quotes and cost comparisons.
• Liaise with subcontractors for bids.
• Build prospect database, make cold-calls/emails.
• Understand service lines and value propositions.
• Oversee sales process: qualification, proposal, pricing, negotiation.
• Onboard new clients (create client/project codes).

Yêu Cầu Công Việc

• Bachelor’s degree.
• Experience in bidding or supporting tender processes.
• Experience in B2B and Facilities Management (FM).
• Knowledge of financial terms and principles; ability to calculate percentages, discounts, and conduct basic financial analysis.
• Efficient, reliable, and courteous customer service skills.
• Ability to multi-task and work under pressure independently.
• Strong customer focus and teamwork skills.
• Excellent time management and organizational abilities.
• Proficient in English with excellent spelling, grammar, and punctuation.
• Computer literate with strong oral and written communication skills.
• In-depth knowledge of company operations, policies, and procedures.