Kiara Garments

• Update Factory allocation, PRD (package ready date), PCD (plan cutting date) on the TNA for Sales and Fabric Merchandiser in Shanghai.
• Check and translate PP comments into Vietnamese before sending Factories.
• Arrange approved swatch fabric and trims to send factory as a standard of Fabric/ trim inspection.
• Guide factory about thread instruction based on swatch fabric and be responsible for the color approval of thread options.
• Make a material balance sheet to monitor the situation and work with Fabric merchandiser and Purchase merchandiser in terms quantity and date of arrival
• Follow up the FPP sample with factory to ensure PRD dates are met.
• Handover PP meeting details to QC team to conduct PP meeting with outsource factory in physical.
• Make the sample planning (Press sample, TOP sample, Shipment sample, E-com sample etc.) and arrange to send samples to Buyer on time with the best quality.
• Check all the samples along with office QA and sign on the register/report.
• Consult senior manager for commercial decision of sending samples if there is a delay
• Check Factory production plan to see factory’s plan same as OCC.
• Check Factory’s Fabric/Trims inspection report after our QC confirmation.
• Collect proof of defects and roll shortage along with QC.
• Once buyer approves, send request to factory for over cutting and to Purchase merchandiser for arrange extra trims within factory requirement date.
• Check factory daily progress reports (cutting, input, output, end line QC, final QC, packing) and chase factory to catch plan Final inspection date and Buyer delivery date.
• Send delivery extension request to Sales and follow up.
• Follow production status closely and coordinate with other departments (Sales, Purchase, Fabric merchandiser, Technical team, QC team, Logistic team, factory ...) to handle all raise issues during production and delivery.
• Complete Buyer QC file (documents + seal sample) to send factory for 3rd party Inspection.
• Book Inline inspection and Final inspection with 3rd party.
• Inform QC CWT about the 3rd party Final inspection plan and ensure QC CWT conduct Pre-final inspection internally before having official inspection.
• Check Final packing list of factories and make Carton barcode sticker on Buyer’s system.
• Balance materials at the end of the order based on actual cutting qty, actual shipping qty and request factory to return excess materials.
• Check and sign the final balance sheet from the factory and submit it for Senior Manager signature.
• Collect the final balance sheet from Sourcing assistant to send back to the factory to apply payment.
• Make reconciliation report within 2 weeks of shipment and send to purchase merchandiser to input purchase details
• Investigate on Buyer claims if any