Hoàng Kim (HK)

- Administrative activities:

· Hotel, air ticket booking for salesman in the BU as requested.

· Invitation letter for visa approval as supplier’s request.

· Arrange / receive sample to / from customers, authority parties, or suppliers as per request and dispatch to right person

· Receive, dispatch and do document filling for the assigned BU as request.

· Lunch booking for BU staff.

· Collect information from BU staff for New Year card, hampers, calendars, diaries... arrangement.

· Claim checking and loading into SAP for salesman team & supervisor/ director

- Sales supporting activities:

· Monitoring stock, debt report, monthly sales report with salesman and report to direct supervisors periodically as request.

· In charge of procedure to create / revise new customer/ product/ supplier code for the BU

· Suport salesman in registering/ re-registering/ getting import approval/ relavent test as per Vietnam regulations to the activities of such dept

· Check inventory, client’s credit status in SAP, check delivery schedule with logistic dept and prepare Delivery schedule, ask for approval from director upon salesman’s request.

· Prepare quotation, contract format and related documents to support sales activities.

· Coordinate with Sales support department on checking the shipping schedule from suppliers, prepare arrival notice/ delivery schedule to customers.

· Participant in preparation for seminar, training, client’s event of BU like document translation, printing, ordering souvenir gift .. as request.

· Support the sales manager/ directors in collecting information for market surveys/ sales data as request.

· Summarize and analyze the BU sales data/ stock report/ debt report as director’s request.