Bonfiglioli

*Job purpose:
• Manage cash flow forecast, book banking transaction, make payments to vendors
*Manage Indirect Purchase: service fee/taxi/car fee/canteen/staff claim/spare-part…
- Collect invoice Delivery Note/Contract/Agreement
- Check FI document to make sure invoice correct and comply with tax local requirement as follow
- Make sure Information of Invoice correct such as seller name/buyer name/tax code/address/signature of buyer/seller stamp/amount in word align with amount in number
- PO has full signature of GD/Head Department and Company stamp
- Process in SAP
- Post to SAP if supporting document is correct
- Reject to relating person if supporting document is not correct price/quantity/…
- If she finds out any wrong of tax code, company name, …She has to process adjustment under tax regulation as follow
- Wrong tax code/invoice date -> ask vendor cancel invoice issued and issue new invoice
- Wrong amount in number and amount in word of invoice -> ask vendor issue one adjustment invoice enclose one adjustment letter with the signature of authorized person of seller and buyer
- Wrong others (company name/address) -> ask vendor issue adjustment letter with the signature of authorized person of seller and buyer
- If we don’t correct as local tax requirement, we cannot claim VAT/recognize deductible expense
*Manage Indirect Purchase: Packaging materials
- Collect below documents to have a full set of FI document
- Invoice from planning team
- Purchase order from planning team (sent separately with invoice)
- Delivery Note on server scanned by warehouse team
- Check FI document to make sure invoice correct and comply with tax local requirement as follow
- Make sure Information of Invoice correct such as seller name/buyer name/tax code/address/signature of buyer/seller stamp/amount in word align with amount in number
- PO has full signature of GD/Head Department and Company stamp
- Delivery Note has the signature of receiver and deliver
- Match Invoice with Goods receipts and PO one by one as follow
- Check price of invoice and PO
- Check quantity of invoice with Goods receipt posted by warehouse team
- Search Delivery Note on server then enclose with invoice and PO
- Process in SAP
- If price and quantity of invoice matched with PO and Goods Receipt, she posts to SAP system then archive waiting for payment
- If she finds out any wrong about price/quantity she will reject to planning team/sourcing team to correct
- If she finds out any wrong of tax code, company name, …She has to process adjustment under tax regulation as follow
- Wrong tax code/invoice date -> ask vendor cancel invoice issued and issue new invoice
- Wrong amount in number and amount in word of invoice -> ask vendor issue one adjustment invoice enclose one adjustment letter with the signature of authorized person of seller and buyer
- Wrong others (company name/address) -> ask vendor issue adjustment letter with the signature of authorized person of seller and buyer
- If we don’t correct as local tax requirement, we cannot claim VAT/recognize deductible expense
*Process payment
- Weekly she will receive FI document due date from payables accountant and others to process payment
- Payment process as follow
- Check FI document from payables accountant again before process them in e-banking.
- Collect all invoices due date of Non-PO/PO non-code and prepare for payment before every Wednesday
- Balance incoming cash and outgoing cash to prepare cash
- If the fund is available, on every Thursday she will upload data of payment to e-banking and request General Accountant for checking payment before get approval from GD via mail
- If the fund is not available, she has to drawdown loan to pay supplier
*Monitor loans
- Balance in/out amount to decide drawdown loan or not
- Calculate to save interest cost
- Contact banks to drawdown loan
- Contact banks to deal buy/sell foreign currency
*Monitor credit card of GD
- Follow expenses relating credit card of GD
*Follow GL of PO K created by purchasing team
- Give purchase requester GL account and Cost center to open PO
- Check PO created to make sure GL and CC correct
- Adjustment if GL and CC wrong
*Follow staff claim
- Check advance
- Check and post invoice relating to advanced amount
- Post to SAP and clear advance
*Provide FI document as per requirements of external auditor
- Prepare FI document
*Make forecast of cash outflow monthly
- Make forecast of cash outflow to prepare sufficient funding
*KEY PERFORMANCE INDICATORS (as per the Annual MBO)
1. book bank transactions for Dong A, Eximbank bank accounts, and BNP Loan accounts, by the deadline 2nd day of following month
2. Controlling loan(including overdraft): issue loan notices, balancing cash, monitoring loan lines, dealing FX rates, and suggest new credit Limits
3. Control PO cost center process
4. Checking and processing payment on e-banking in deadline set weekly and urgently payment(if any)
5. Following and booking credit card transactions, check status of credit card

*Specialized and Technical Knowledges:
- Bachelor degree in Accounting, or Economy
- Intermediate level of English
- Good skills in Excel, MS Office, ERP systems like SAP
*Leadership Model
- Core behaviors:
- Core behaviors:
• Collaboration (3)
• Impact (2)
• Accuracy (3)
• People Management
• Openness (2)
• Client Orientation (3)
• Transparency & Ethics (4)
*Management Tools
SAP, MS. Office
*Preferred Experience
- 3-5 year of experience in accounting, treasury

Salary bonus 13th -14th – 15th
Premium health insurance
Shuttle Bus from Ho Chi Minh to Binh Duong