IDS Medical Systems 3.6 ★

*Purpose:

The Supervisor I-Inventory Management supervises, directs, and coordinates the activities of the Purchasing Unit; coordinates the purchasing of goods and services by FSS department; reviews specifications and prepares and signs purchase orders; manages the formal bidding process, takes part in the preparation of all purchasing contracts, and develops and monitors purchasing procedures; and acts as liaison with vendors.

The Supervisor I - Inventory Management is to make sure the supply of products and services of the company are cost-effective and relatable.

*Job Responsibilities
• Responsible for the effective and seamless planning and execution of inventory management related tasks and activities.
• Ensure smooth and timely flow of incoming shipment from source to warehouse or customer site through close liaision with service providers, government bodies and customers.
• Oversee daily inventory management activities encompassing document, information, product and operations workflows.
• Responsible for the achievement of all inventory management related Key Performance Indicators(KPIs) as determined by the corporate operations and management from time to time.
• Resolutely resolve all inventory management issues through engagement with internal customers and external service providers expediently.
• Continually challenge the inherent processes to improve efficiency and productivity, reduce cycle time and optimise cost of conducting business.
• Periodically assist superior to host a robust demand planning arbitration session with product management and field sales and services teams and establish the demand/funnel for the next order cycle.
• Calculate the supply requirements using a supply planning model within the framework of the inventory management methodology.
• Strictly review, control and approve creation of purchase order in the enterprise computer system and ensure compliance to inventory management and purchasing policies and authorisation limit.
• Ensure active monitoring and rotation of inventories and demonstration equipment consigned to customers and aggressively campaign for their sell-out.
• Communicate any material differences in the purchase order confirmation from vendors immediately to stakeholders in a comprehensive, consistent and timely manner. Suggest alternative solutions to circumvent navigate the issue wherever possible.
• Review and discuss any proposal to expedite, de-expedite purchase orders according to current or anticipated events that could impact customer order fulfilment or inventory position.
• Review and approve the product costing sheet against corresponding supporting documents prior to updating into the enterprise computer system.
• Liaise immediately with the relevant internal and external parties in the event of any discrepancies or damages to received cargo.
• Organise independent survey when required to establish liability and party accountable for the discrepancy. Launch insurance claim when necessary.
• Review and approve any inventory adjustment request with corresponding supporting documents prior to updating into the enterprise computer system.
• Jointly document and continuously update standard operating procedure, policies and controls document to ensure compliance with requirements.
• Organise the GDPMD audits and institute corrective action as guided by certification bodies.
• Perform quarterly audit on the warehouse and related work processes to ensure compliance with good distribution practises medical device requirement.
• Evaluate rates or quotations received from service providers, provide guidance and seek approval from superior prior to implementation.
• Decide the best mode of shipment from vendors to ensure timely customer order fulfilment at acceptable cost.
• Constantly engage with vendors on any supply related matter to improve vendor on-time and in-full fulfilment of orders.
• Conduct periodic meeting to review performance of service providers and institute corrective action to improve performance and service level.
• Approve all documents to be issued to service providers to facilitate execution of assigned tasks.
• Review and approve all invoices from service provider against corresponding supporting documents prior to releasing payment to vendors and service providers.
• Ensure all transactions are in complete compliance with local laws, regulatory and financial framework and in accordance to ethical work practices.
• Periodically audit and test filing system to ensure orderly and quick retrieval of requested documents.
• Periodically audit the enterprise computer system to promote timely and proper housekeeping to ensure completeness, accuracy and integrity of data and transactions in the enterprise computer system at all times
• Assist the department in preparation of the quarterly and annual budgets.
• Assist in all mergers and acquisition activities to ensure seamless and complete migration and integration of merged and acquired businesses or entities.