Deloitte Consulting Overseas Projects ★ 3.2

Work you will do

As an Office Administrator Associate, you will handle administrative activities for Deloitte Consulting Vietnam (Ho Chi Minh) office, ensuring that all tasks are carried out efficiently.

Office Administration:
- Responsible for general office matters, including office supplies, equipment, inventory, stationary, pantry items, office access, parking, etc.
- Ensure general upkeeping and cleanliness of office environment – workspace, meeting rooms, pantry, and other common areas of the office
- Manage and circulate incoming/outgoing correspondences and parcels
- Assist with bulk copying, printing and document binding
- Liaise with travel agent and other vendors to facilitate travel/accommodation arrangements when needed
- Support team lead in internal & external audit

Mobility & Work Pass:
- Submit visa, work permit, resident card application for expats.
- Find and rent house for expats when needed.
- Stay updated on legal and regulatory changes concerning work permits, visas, and other immigration matters, ensuring full adherence to policies.

Secretarial support to the Executive Directors:
- Managing calendars - scheduling appointments, calls, and meetings, including logistics arrangements both internally and externally (off site meetings).
- Handle confidential materials as required.
- Assist in compiling and producing meeting presentation materials.
- Attend meetings and accurately record meeting minutes when required.
- Ensure timely submission of timesheets and expense claims for Executive Directors
- Arrange travel logistics, including hotel bookings. Ensure compliance with latest travel protocols.

Other duties:
- Coordinate in organizing company events.
- Other works as assigned by team lead.