Dwight School Hanoi

RESPONSIBILITIES
● Coordinate and conduct student registration and pre-registration, and process corresponding registration materials
● Maintain all student records ensuring compliance with all local and national regulations regarding educational records and reporting
● Ensure all student records are updated with new grades, attendance, finances, and all other relevant information that may be used by school stakeholders
● Enter new students into the appropriate admissions/enrollment record ensuring the highest levels of student data protection and privacy
● Administer and interpret policies regarding student admission, re admission and late registration
● Evaluate transcripts of transfer students and determine course work applicability and/or equivalency toward program completion
● Coordinate and manage the preparation, administration, and issuance of student transcripts. This includes administering and interpreting policies regarding the preparation, transfer, and release of transcripts
● Provide general assistance to students with timetables, assignments, exam scheduling and after school clubs and activities as relevant, in collaboration with the academic team
● Compile, maintain and interpret records of individual students
● Monitor access to, and provide security for confidential records and remain up to date with the latest national and international requirements placed on K-12 schools regarding student data and privacy, in collaboration with the IT department
● Accumulate and maintain records of enrollment, family characteristics, home locations, and other data through the school’s Student Information System
● Schedule students for special programs, screening, testing, and activities as needed
● Generate and analyze reports on student data for school leadership to support decision-making and strategic planning
● Liaise with external education organizations (IB/WASC/CIS etc) for accreditation, examinations, and reporting purposes
● Support the Director of Enrollment & Communications in handling requests from parents regarding transfers, complaints, and enrollment issues
● Support the completion of the academic and assessment calendar, particularly in relation to IB exam dates
● Perform clerical tasks, such as printing academic records when requested by faculty, staff or families
● Coordinate with the Finance department to manage billing and payment processes related to student enrollment and records
● Provide support and information to students and parents regarding academic policies, course selection, and graduation requirements
● Collect and process end-of-term grades and coordinate the updating of reports as needed
● Compile appropriate records on school withdrawals and monitor and maintain records of all school withdrawals in line with department and school requirements delivering updates to government departments as required
● Design and code registration, student change, teacher information, grades, attendance, and other forms for data processing, review completed forms for accuracy and completeness, and analyze for school improvement and other purposes
● Design and manage all transcripts and diplomas required at graduation and award ceremonies, including managing all required government graduation documentation
● Attend professional development, particularly on software platforms relevant to the requirements of the role
● Participate in student activities and initiatives as a lively and engaged member of the school community
● Perform other duties as assigned

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties assigned by the manager to meet the ongoing needs of the organization.