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Procurement Executive
Thông tin cơ bản
Mức lương:
Thỏa thuận
Chức vụ:
Nhân viên
Ngày đăng tuyển:
09/01/2024
Hạn nộp hồ sơ:
08/02/2024
Hình thức:
Toàn thời gian
Kinh nghiệm:
Không yêu cầu
Số lượng:
1
Giới tính:
Không yêu cầu
Nghề nghiệp
Ngành
Địa điểm làm việc
- 28 Võ Trường Toản, phường An Phú, thành phố Thủ Đức, thành phố Hồ Chí Minh
Các Phúc Lợi Dành Cho Bạn
Attractive salary and benefit package
Private healthcare package
12 Annual leaves + 13 Additional paid leaves
Mô Tả Công Việc
* Position Objective
Procurement Executive is responsible for the coordinating and processing of all Purchase Orders in compliance with the ISHCMC’s budget, policies and rules.
* Responsibilities
The Procurement Executive is responsible for managing the School’s purchasing tasks, but is not limited to, the following duties:
Purchasing
1. Maintain and develop reliable suppliers list for the School
2. Track subscription period and arrange payment for new subscription period for online magazines, online software, subscription, and database. Maintain records of such payments.
3. Liaise with Heads of Section and Faculty in monitoring and processing Procurement of consumables, teaching materials and equipment and other School resources from local and overseas, including:
● Collation of orders from Heads of Section / Faculty or/and School staff.
● Monitoring and making reports to the Headmaster and Head of Finance for authorised approval.
● Preparing contracts between suppliers and the school.
● Sending orders to overseas consolidation agents.
● Liaison between the overseas consolidation agents and school staff.
● Follow-up of outstanding orders placed with suppliers.
● Tracking the orders’ status, and communicating with School staff on delivery and quantity and quality status.
● Translation of overseas orders for customs/cultural inspection purposes.
● Obtaining import license for overseas orders.
● Coordination with Local Authorities and Clearing/Forwarding agents with regard to the customs clearance of supplies and equipment purchased abroad. Estimate of total fees/costs for Head of Finance’s approval.
4. Provide critical suppliers with regular forecasts, updates in import tax regulations and other import regulations to ensure full visibility of the School’s requirements
5. Report any significant supply/logistical problem to Procurement Supervisor and Finance Manager, to ensure problems be communicated to the relevant departments.
6. Perform supplier financial assessments and monitor stability throughout the duration of the contract.
7. Update, maintain records, files and report on purchasing functions inclusive of the fixed assets register.
8. Assist in reconciliation of procurement payments and budget reports and forecast.
Procurement Executive is responsible for the coordinating and processing of all Purchase Orders in compliance with the ISHCMC’s budget, policies and rules.
* Responsibilities
The Procurement Executive is responsible for managing the School’s purchasing tasks, but is not limited to, the following duties:
Purchasing
1. Maintain and develop reliable suppliers list for the School
2. Track subscription period and arrange payment for new subscription period for online magazines, online software, subscription, and database. Maintain records of such payments.
3. Liaise with Heads of Section and Faculty in monitoring and processing Procurement of consumables, teaching materials and equipment and other School resources from local and overseas, including:
● Collation of orders from Heads of Section / Faculty or/and School staff.
● Monitoring and making reports to the Headmaster and Head of Finance for authorised approval.
● Preparing contracts between suppliers and the school.
● Sending orders to overseas consolidation agents.
● Liaison between the overseas consolidation agents and school staff.
● Follow-up of outstanding orders placed with suppliers.
● Tracking the orders’ status, and communicating with School staff on delivery and quantity and quality status.
● Translation of overseas orders for customs/cultural inspection purposes.
● Obtaining import license for overseas orders.
● Coordination with Local Authorities and Clearing/Forwarding agents with regard to the customs clearance of supplies and equipment purchased abroad. Estimate of total fees/costs for Head of Finance’s approval.
4. Provide critical suppliers with regular forecasts, updates in import tax regulations and other import regulations to ensure full visibility of the School’s requirements
5. Report any significant supply/logistical problem to Procurement Supervisor and Finance Manager, to ensure problems be communicated to the relevant departments.
6. Perform supplier financial assessments and monitor stability throughout the duration of the contract.
7. Update, maintain records, files and report on purchasing functions inclusive of the fixed assets register.
8. Assist in reconciliation of procurement payments and budget reports and forecast.
Yêu Cầu Công Việc
● Effectively manage supplier relationships and ensuring compliance with all contractual commitments contained within the agreed supply contracts.
● Maintain and active involvement in developing Procurement initiatives and contribute towards the School’s Procurement objectives “efficient, timely and cost effective” (Main KPI).
● Proficient in English, MS Office
Education
● Bachelor Degree / Business, Economics or International Trade Management.
● Excellent English and advanced MS Office.
Experience
● Practical Procurement experience (preferably 3 years’ experience in educational industry)
● Good interpersonal and communication skills, wide range of general and cultural knowledge
● Maintain and active involvement in developing Procurement initiatives and contribute towards the School’s Procurement objectives “efficient, timely and cost effective” (Main KPI).
● Proficient in English, MS Office
Education
● Bachelor Degree / Business, Economics or International Trade Management.
● Excellent English and advanced MS Office.
Experience
● Practical Procurement experience (preferably 3 years’ experience in educational industry)
● Good interpersonal and communication skills, wide range of general and cultural knowledge
Khu vực
International School Ho Chi Minh City
Xem trang công ty
Quy mô:
500 - 1.000 nhân viên
Địa điểm:
28 Võ Trường Toản, An Phú, TP.Thủ Đức, TP.HCM
Trường Quốc tế Thành phố Hồ Chí Minh (ISHCMC) đại diện cho một nhóm gia đình và giáo viên đa dạng về văn hóa đến từ hơn 59 quốc gia. Cộng đồng được gắn kết với nhau bởi một mục đích chung là truyền cảm hứng về phúc lợi và học tập để cộng đồng đa dạng, có tinh thần quốc tế của chúng ta phát triển như những người học tràn đầy năng lượng, gắn kết và được trao quyền.
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