Zarubezhneft Vietnam

- Provide a full range of professional secretarial and administrative support to the Deputy General Director, Commercial, PSCM and General Issues, extends the support to related Departments where needed.
- Organising meetings, VC meetings, and other business events, business visitors.
- Preparing and organising documentations for business meetings and business correspondence as required
- HANDLING ENGLISH - RUSSIAN TRANSLATION IN WRITING TASKS UPON THE REQUEST OF DEPUTY GENERAL DIRECTOR IN CHARGE
- Filing and maintaining the documentation system in good order.
- Translation of general incoming/outgoing letters and other documentation.
- Telephone management.
- Arrange travel, accommodation bookings, prepare itinerary, logistics arrangements.
- Managing working calendar, organising meetings, responding to meeting requests and diary management.
- Handling all Business Expenses Settlement
- Assisting with Deputy General Director’s relevant budget control/reforecast.
- Update and maintain a tidy and accessible filing system.
- Handle routine tasks covering: word processing, filing, photocopying, shredding, stationery ordering etc.
- Extend secretarial and admin support to Commercial/PSCM/General Issues management when required.
- Advise management on cultural issues both concerning external relations and staff issues.
- Be departmental HSE champion and support with implementation of HSE management system.
- Ensure compliance with Clean Desk Policy.
- Networking with Headquarter/Partners covering travel, accommodation and overall logistics for visitors travel to and from Vietnam.
- Dealing with company confidentiality and document submission for approval.
- Other tasks as: assure car/lease contracts are extended at the right time; budget assurance for overseas trainings; home leave package tracking; arrange leave/absence coverage
- Working with Executive Secretary / Supervisor in the organisation and management of correspondence / document registration and management
- Complete tasks assigned by line managers within own competence.
- Comply with all company HSE requirements for the job and as a minimum with all HSE requirements including golden safety rules
- Strictly comply with Zarubezhneft’s Policy on Combatting Corruption and all relevant procedures of Zarubezhneft EP Vietnam in the implementation of the Policy