Clas Ohlson

Overall mission

Finance & Office Specialist is responsible for tasks in the area of Finance, Office Administrative and HR in IPO VN office. He/She will provide related support to all employees and keep office daily running well.

Finance:
• Work closely with vendor on accounting job to ensure effective accounting process and internal control are in place and accounting standard are legally compliant.
• Proceed Payment Request against contract, invoice, and other supporting documents in compliance with the company policy and local regulation.
• Manage and track office petty cash.
• Documents filing and storage including invoice and receipts checking according to accounting and tax regulation.

Office Administrative:
• Provide a range of administrative support services to ensure an efficient and effective day-to-day running of the company.
• Arrangement business travelling booking for local employees and foreign visitors if needed.
• Manage express and custom clearance for import and export samples.
• Responsible for company and festival activities arrangement and planning.
• Support on overall office management in areas of office security, safety, environment hygiene.
• Coordinate with IT for office IT issue.

Human Resources:
• Work closely with vendor and business team for employee lifecycle operation including new hiring onboarding, status change…etc
• Establish and maintain personnel files, information and data for original copy by GDPR .
• Keep leave record of employee including annual leave, sick leave, and other leaves.
• Support on VISA application for employee and overseas team if needed.