Buymed ★ 2.6

Buymed is Vietnam’s and Southeast Asia’s top healthtech company. We improve healthcare quality and access for practitioners, patients, and all other stakeholders (pharmaceutical producers, distributors, logistics providers, and pharmacists) in between by using transformational technology.

Job Description:

The Accounts Receivable Specialist plays a vital role in managing the company's incoming payments and ensuring the timely collection of outstanding invoices. This position requires strong attention to detail, good communication skills, and the ability to work collaboratively with customers and internal teams.

• Generate and distribute accurate and timely invoices to customers based on sales orders, contracts.
• Receive and record customer payments, ensuring accuracy and proper allocation to customer accounts.
• Monitor and follow up on outstanding customer balances, proactively contacting customers to resolve any payment discrepancies or overdue invoices.
• Ensure the smooth operation of the e-invoice system.
• Verify and issue invoices for goods returns.
• Book receivable, revenue, discount, rebate, and other related transactions to the Accounting system.
• Verify cash on delivery in the bank and reconcile the list of hub sessions from the previous day on the Internal system.
• Review details of overdue delivery orders. Initiate collections on past-due accounts and negotiate collection arrangements.
• Identify delivery errors and create credit notes on the system to process refunds for customers.
• Calculate and reconcile fulfillment and logistics fees.
• Calculate rebates and reconcile rebate amounts with sellers and buyers.
• Follow up and collect various types of rebates, such as cash at bank, POSM, offset, etc.
• Coordinate with the Customer Service and Sales teams to address client comments and questions.
• Reconcile the accounts receivable ledger to ensure accurate recording and posting of all payments.
• Investigate and resolve billing discrepancies for clients.
• Regularly review and analyze accounts receivable aging reports to identify delinquent accounts and take appropriate actions for collections.
• Assist in month-end closing activities related to accounts receivable, including account reconciliations and providing necessary reports.
• Identify opportunities to streamline and improve accounts receivable processes, including automation and efficiency enhancements.

• 2-3 years of experience in accounting.
• Previous experience in accounts receivable or related financial role preferred.
• Ability to handle work pressure.
• Ability to use English in work (writing and communication) is an advantage.
• Ability to quickly and effectively problem solve.
• Effective communication and interpersonal skills to collaborate with customers and internal stakeholders.
• Ability to work independently and meet deadlines in a fast-paced environment.

• Performance & salary review yearly
• Paid social insurance based on full salary
• PVI Insurance
• Medical Checkup
• 15 days of annual leave
• Parking allowance