Fulbright University Vietnam - FUV ★ 4.2

Mô tả Công việc

WE ARE HIRING!

Position Title: Administrative Officer

Department: Office of Marketing and Communications

Employment Type: Full-time

Help us reimagine the 21st-century University.

We are Fulbright University Vietnam (“Fulbright”), Vietnam’s first independent, not-for-profit, liberal arts university. We are an expanding international team of educational innovators, with deep roots in Vietnam, strong political and financial backing, and connections to educational institutions around the world. Importantly, Fulbright is committed to serving Vietnamese society through rigorous research and responsible civic engagement.

We seek outstanding faculty and professional staff to join our growing team. Fulbright’s team thrives on a passion for educating the next generation of Vietnamese leaders equipped with the skills to tackle global challenges. We are creative, adaptive, determined with a good sense of humor.

If you want to see Vietnam’s youth meet their greatest potential, join us! Our flagship campus will be located in Saigon Hi-Tech Park, in Ho Chi Minh City (District 9). Until phase 1 of campus construction is completed in Summer 2024, we are located at Crescent Plaza, Tan Phu, in Ho Chi Minh City (District 7).

About the Role

Fulbright University is seeking a highly organized and detail-oriented Administrative Officer to join our dynamic Marketing and Communications team. The Administrative Officer will play an important role in supporting the efficient operation of the MarCom office by handling administrative tasks, coordinating events, and overseeing contract and inventory management.

Reporting Lines

Solid reports to: Chief Marketing and Communications Officer

Dotted-line reports to: N/A

List by title positions which report directly to this position: N/A

Roles and Responsibilities

The primary responsibilities of the Administrative Officer includes but is not limited to:

1. Contract and inventory management:

1. • Manage contracts with vendors and suppliers.
   • Produce collaterals and manage inventory and equipment.
   • Oversee procurement processes, including vendor selection, negotiation, and purchase order generation.
   • Maintaining accurate records and files for the department. This includes keeping track of all project files, contracts, and other important documents.
2. Event Coordination:
   • Assist in the planning and execution of various events, including conferences, workshops, and webinars.
   • Coordinate event logistics, such as venue booking, catering, guest lists, and materials preparation.
3. Budget Management:
   • Assist in managing the department's budget by tracking expenses, processing invoices, and preparing reports.
   • Ensure budget compliance for all marketing and communication activities.
4. Scheduling and Meetings:
   • Coordinating and scheduling meetings, events, and other activities for the Office of Marketing and Communications.
   • Prepare meeting agendas and take minutes as required.

Other duties:

Contributing to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results as and where needed; and perform other duties as assigned by the Chief of Marketing and Communications.