Pca Company Services

About PCA: 

PCA Corporate Services is a leading foreign-owned and foreign-operated advisory firm offering corporate secretary, management consultancy, accounting, taxation, and advisory consultancy. We are based in Ho Chi Minh City with over 50 employees and over 250 Clients/Companies under management. PCA Corporate Services was incorporated at first in 2016 and is active today on the whole Vietnamese territory with Clients from over 36 countries and based in Ho Chi Minh City, Danang City and Hanoi. We offer a wide range of integrated solutions to support our clients and their businesses.

Job Overview: Personal Assistant to CEO

We are seeking a highly skilled and professional Personal Assistant to provide comprehensive support to our CEO. This role requires an individual with exceptional organizational abilities, discretion, and a proactive approach to managing a wide range of administrative tasks. The successful candidate will play a crucial role in streamlining the CEO’s daily operations, ensuring efficiency in scheduling, travel, meetings, and overall workload management.

Key Responsibilities:

- To assist the CEO in organizing their administrative workload. Liaising with the CEO regarding the events of the day and following up resultant actions.

- Maintain complex diary management, arrange appointments and meetings as appropriate, and ensure that they are adequately briefed and have all relevant papers to discuss.

- Make necessary travel arrangements for the CEO.

- Ensure the pre-read documentations are given to the CEO for the next day’s meetings and that any instructions/directions are obtained prior to the meetings.

- Arrange a variety of weekly meetings and when required, take accurate notes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.

- Support the Management team in the organization and detailed planning of monthly management birthdays, as well as special events, such as Team building, charity day...

- Organize workload and prioritize daily using own initiative and knowledge of the work with minimum supervision from the CEO.

- Maintain a high degree of confidentiality about issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity, and awareness to all stakeholders in relation to duties undertaken.

- Performing minor accounting duties.

- Track and manage the CEO budget effectively.

- Monitor and process CEO’s expenses in a timely manner.

- Maintain memberships and coordinate communications of professional organizations, associations and clubs on behalf of the Director.

- Follow up the contacts made by the Director and support the cultivation of ongoing business relations.

- Perform and assist the Director on personal matters.

- Other tasks assigned by the Director.

Job requirements:

- Bachelor’s degree in Business Administration or a related field. 

- At least 3 years of experience as a Personal Assistant, Executive Assistant, or including supporting C-level executives is highly-preferred in an international work environment.

- Experience in the service industry, particularly in rental services, tax services, legal services, or membership-based businesses is a plus.

- AI Proficiency – Familiarity with AI tools like ChatGPT, Notion AI, Microsoft Copilot, and automation software. 

- Tech-Savvy – Comfortable working with Google Workspace, Microsoft Office, CRM tools, and project management software. 

- Excellent Communication – Strong verbal and written skills in both English & Vietnamese. 

- Strong Organizational Skills – Ability to manage multiple tasks, prioritize effectively, and meet deadlines. 

- Business Acumen – Understanding of corporate operations, business strategy, and project execution. 

- Problem-Solving Mindset – Proactive, detail-oriented, and capable of handling challenges independently.

Benefits:

- Trial Period: 2 months

- Salary: 12,000,000 VND - 20,000,000 VND based on skills, experience, and results.

- Annual Salary Raise based on performance.

- One-on-One Training to support professional growth.

- 13th-month salary & bonus (if applicable).

- Dynamic, professional, and modern working environment.

- Opportunity for career growth and international business trips for top performers.

- Health and welfare benefits including annual leave, public holidays, and team-building events.

Working hours: Monday to Friday: 8:00 am - 5:30 pm (Flexible based on the CEO's schedule.).

Working location: 124 Dien Bien Phu (2/F) - Dakao - District 1 - Ho Chi Minh City

How to Apply: Send your application to email [email protected] with the subject:

Application for Personal Assistant – [Your Full Name] or contact mobile/zalo +84 944035081 (Ms.Thúy) for more information.