DISCOVA

About the Opportunity

The HR Admin Executive plays a critical role in our business and alongside the Peopleworks Leader provide Business Partners and employees expert knowledge and advice. They are responsible to handle a variety of personnel related administrative duties at its core are payroll management, visa processing and business licenses. The role is to act as the liaison between HR and employees in Discova ensuring smooth communication and prompt resolution of all queries. The Peopleworks Admin Executive also supports our daily related activities and assists in coordinating policies, processes and relevant documents.

You will be responsible for:

• Receive documentation in a professional and confidential manner and filing in correct system and place.
• Compilation of reports for local government and tax authorities as directed by Peopleworks Leader.
• To liaise with other departments regarding matters arising like; Security, building services, parking, office supplies etc.
• Manage stationary for the office and following the purchasing guidelines.
• Visa and Working permit administration and arrangement for foreign staff.
• Assist leaders with onboarding activities including collection of official personal documentation of new staff.
• Filings of key HR documents e.g. probation, certificate, warnings, resignation, etc...
• Arrange health insurance for eligible employees (Issuance and termination)
• Assist Peopleworks Leader in developing and planning new programs/benefits or other projects that may impact staff cost.
• Support with internal and external events aligned with our values and building a culture of excellence.
• All other tasks as directed from Peopleworks Leader that are aligned to overall goals of Discova and Peopleworks Department.

The Essentials:

• Must speak and read English along with local language.
• Bachelor’s degree in human resources, Business Management or related discipline.
• Minimum 1 year of progressive and proven track record in People & Culture, Admin Teams.
• Exposure and understanding of Local Labor laws and how they are reflected in local customs and policies.
• Experienced working in a multinational setting, travel and/or hospitality industry is highly an advantage.
• Demonstrated partnership with management levels from diverse backgrounds in influencing and coaching.

The Attributes:

• Excellent organizational skills with the ability to be flexible and implementing change when needed.
• Excellent communicator to a diverse range of people (customers, suppliers, team members, leaders).
• High attention to detail.
• Able to work under pressure and juggle multiple tasks and able to work outside office hours when required.
• Solution focused and great at problem solving.
• Able to work independently and within a team assisting team members to help everyone achieve results.
• Flexible rotating roster that may include late nights, weekends and early mornings and flexible with uncertainties/changing priorities and under pressure.
• Personally aligned with Discova’s company purpose and values.
• Proficient with Microsoft Office applications and Discova’s systems would be an advantage.

• Enjoy the freedom and flexibility of a hybrid work structure that combines both remote and in-person work.
• Have fun: At the heart of everything we do at Discova is a desire to have fun.
• Reward & Recognition: Celebrate the success of yourself and others at our regular Buzz Nights and at the annual Global Gathering - You'll have to experience it to believe it!
• Use your smarts: Our people use their quick thinking, expertise, and tenacity to always figure things out.
• Love for travel: We were founded by people who wanted to travel and want others to do the same. That passion is something you can’t miss in our people or service.
• Personal connections: We are a big business founded on personal relationships
• A career, not a job: We offer genuine opportunities for people to grow and evolve
• We back our people all the way: We are strongly committed to supporting every single employee in their professional and personal development.
• Giving Back: Proud Corporate Social Responsibility program supporting nominated charities through Workplace Giving, volunteering and fundraising
• Employee giving program
• Office Environmental Program
• 1 Volunteer Day per Calendar Year.