Nextop

We are seeking an Admin Staff with the following key responsibilities:

1. Reception: Welcome guests, answer phone & deliver-receive packages and supervise tea-ladies to ensure the office is clean and well-organized;

2. Facilities & Services:
· Purchase office equipment, machinery, stationery and necessary office stuffs (from budgeting management, collecting quotations, price comparison & negotiation, drafting contract and reviewing terms & condition with suppliers/ vendors/ contractors) and maintain asset database;
· Manage office equipment and facilities: find, contact and handle maintenance services in order to ensure all are in good working condition;
· Monthly payment: track and control office expenses (office renting, stationery, parking, taxi bill, etc), collect invoices, ensure the accuracy and make requests for payment as deadlines;
· Coordinate for domestic and international business trips, including flight booking, hotel reservations, visa applications (if needed)
· Maintain soft and hard copy of contracts, in-coming and out-going correspondences and other documents;

3. Timesheet Record:
· Record monthly timesheet (attendance, late coming, early leaving, outgoing; overtime; leave, etc);

4. Employee engagement activities:
· Organize Company events (from selecting vendors, planning, budgeting management and execution) such as: Company’s Outing trip and Year End Party, etc
· Coordinate with Company Trade Union’s Executive Committee to organize staff activities such as: Quarter competition; Quarter Birthday Celebration; Women's Day, Men's Day, Sport & Culture Event, etc

5. Expatriate Support:
· Obtain expatriate’s papers such as: Visa, Work Permit, Residence card, and other supports upon requests: House renting contract, notarized and legalized procedures, etc

6. Other tasks
· Proceed updates on business legal documents with government authorities;
· Other tasks assigned by Manager/ Supervisor;