Al Naboodah International ★ 3.0

Key Accountabilities:

1. Time Allocation Excellence

- Meticulously organize the Managing Director's calendar, prioritizing high-impact activities in alignment with committed results/KPIs.
- Proactively seek clarification from the Managing Director when uncertainties arise regarding task handling, ensuring alignment with priorities.
- Vigilantly monitor the calendar for any misalignment in priorities or time allocation principles, promptly addressing and resolving issues.
- Ensure seamless logistical arrangements for all meetings, appointments, and events well in advance.
- Establish and maintain a robust system to track post-meeting actions for the Managing Director, scheduling time for necessary follow-ups.
- Handle all requests from the Managing Director promptly and efficiently within agreed-upon time-frames, ensuring no tasks are overlooked or mishandled.
- Space of Optimizing for Efficiency:
- Continuously identify opportunities to enhance efficiency and productivity, seeking ways to streamline processes and tasks to maximize the Managing Director's time.
- Spearhead digital transformation initiatives, exploring avenues for automation to improve workflow efficiency.

Key Requirements:

2. Calendar Management

- Proficient in Microsoft Outlook Calendar with meticulous attention to detail.
- Demonstrated commitment to optimizing efficiency and generating initiatives that drive performance improvements.
- Strong organizational skills, with a proven track record of managing priorities and leading teams/projects to successful outcomes.
- Exceptional logistical coordination abilities, including scheduling meetings, coordinating travel arrangements, and managing stakeholders across departments.
- Value-Added Conversations and Optimizing for Efficiency.

3. Reports

- Handling all Daily/weekly and monthly reports.
- Proficiency in data analysis and project management.
- Ability to identify and address inefficiencies effectively, contributing to enhanced productivity.
- Excellent communication skills, with experience conducting impact one-on-one conversations with senior executives.

4. Verification and Document Management

- Verify and cross-check payment requests, purchase orders, and other documents received from departments reporting to the Managing Director.
- Ensure accuracy and compliance with company policies and procedures.
- Coordinate with relevant departments to resolve any discrepancies or issues promptly.
- Provide regular updates to the Managing Director regarding the status of document verification and management tasks.
- Uphold confidentiality and integrity in handling sensitive information and documents.
- Candidates should demonstrate strong attention to detail, organizational skills, and the ability to prioritize tasks effectively in a fast-paced environment.