Everfit Technologies Inc ★ 2.1

Office Management:

• Maintain a clean, organized, and efficient office environment.
• Act as the primary point of contact for the building managers and external vendors.
• Coordinate with suppliers for timely delivery and servicing of office equipment.
• Monitor and manage office services, including drinking water, office supplies, internet, and equipment maintenance.
• Monitor and replenish pantry and kitchen supplies.
• Prepare and set up facilities for meetings, interviews, conferences, office visits, internal and external training sessions and workshops.

HR and Administrative Support

• Support onboarding processes, including orientation scheduling, documentation, and workspace setup for new hires.
• Maintain accurate employee records and support the HR team with document filing and updates.
• Welcome and assist candidates during the recruitment process by arranging meeting rooms and other logistics.
• Assist in scheduling interviews and following up with candidates post-interview.
• Assist in processing invoices, purchase orders, and expense reimbursements.

Asset Management:

• Track and maintain an updated inventory of company assets and equipment.
• Propose procurement of necessary tools and equipment to support business operations.
• Prepare periodic reports on asset status and utilization.

Event and Activity Organization

• Collaborate with the HR team in Danang to plan and execute team-building programs and internal events (e.g., weekly happy hours, birthdays, anniversaries, year-end parties, and monthly activities).
• Manage event logistics such as vendor contracts, catering, and technology requirements.
• Manage budgets and expenses related to event activities.