Note Group

We're in search of an experienced Assistant to the CEO/Director who possesses a keen eye for detail and is fluent in both Vietnamese and English.

Working Hours: Monday - Friday (Chicago Time)

Morning Shift: 8:00 AM - 12 PM

Evening Shift: 8 PM - 12 AM

You will be expected to work 8 hours a day, 40 hours a week.

Working Mode: Remotely via Zoom Meetings

Responsibilities:

• Assist in operational workflow in a virtual office environment
• Manage email correspondence professionally on behalf of the CEO, including receiving and replying to clients and customers
• Handle social media management for CEO's personal accounts (e.g., Facebook, LinkedIn), including content creation and engagement to foster deeper relationships
• Assist in preparing documents, legal paperwork, and contracts
• Coordinate meetings and make arrangements such as booking flights and hotels
• Provide assistance to the CEO during travels to Vietnam, including booking flights, hotels, and arranging sightseeing locations and restaurants

Requirements:

• Attention to detail and accuracy in tasks
• Availability to provide support as needed
• Willingness to work on-site in HCMC, Vietnam, when the CEO is present (primarily remote work)
• Eagerness to learn and adapt to new tasks
• Prior experience in a Secretary/CEO Assistant role is highly preferred
• Fluency in both Vietnamese and English, both verbal and written

Salary Range: 12,000,000 to 15,000,000 vnd

Benefits:

• 16 days of paid time off per year
• 8 float holidays (flexibility to choose between Vietnamese holidays or US holidays off)
• Bonus
• Salary review