ILD COFFEE VIỆT NAM

REPORTING TO : HUMAN RESOURES MANAGER
DIVISION : TECHNICAL DIVISION/OPERATION DEPARTMENT

1. POSITION
• Solely responsible for the plant administration services under reporting to the Human Resources Manager
2. BASIC FUNCTION
• Acting as the first point of contact for all admin queries.
3. DUTIES AND RESPONSIBILITIES
• Receiving and answering the phone calls from outside
• Receiving and delivering incoming/outgoing documents with the right person and right department.
• Welcoming Guest/Visitors and prepare all related things to them like water/ coffee, PPE, and food if any.
• Assist HR Manager in all vehicles monitoring leased by Company and other admin expenses with the effective cost and correct execution.
• Maintain and control all meeting rooms in good shape and clean.
• Order office supplies as needed.
• Monitor clean service make sure office and pantry areas are clean and organized.
• Control office stationery by receiving purchase requests from all departments, proceed to order, receipt, and delivery to each department.
• Support all requirements related to company events, year-end party, and team building.
• Manage Company’s license.
• Travel visa, travel accommodation arrangement
• Prepared all reporting information for accounting, including monthly closing, accounts payable, petty cash and inventory.
• Processed invoices, accounts payable
• Uniform, PPE management
• Manage Canteen, cleaning, security, laundry management.
• Maintaining internal records, which may include preparing, issuing, and filing company documentation.
• Updating company Admin policies and ensuring legal compliance.
• Other assignment by HR Manager
4. INTERNAL RELATION
• Maintain close coordination and relationship with all departments
EXTERNAL RELATION
• Second contact point with Admin Vendors