Hotel Indigo Saigo

Welcome to Hotel Indigo Saigon The City, a lifestyle boutique hotel located in one of Ho Chi Minh City's timeless neighborhoods - Ba Son.

Your day to day:

FINANCIAL RETURNS ​

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management​
• Provide input into the hotel’s operating budget based on forecasting and assessment of current purchasing levels.​
• Participates in negotiations for service contracts ​
• Identifies and develops reliable sources of supply​
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness​
• Keeps abreast of the marketplace as to innovation and value​
• Obtains competitive quotations and bid.​
• Purchase materials in a timely manner and at the lowest cost​
• Support and drive the profit assurance plan​
• Follow up on the supplies and purchase orders​
• Perform open purchase order audit on monthly basis​
• Initiate and drive tender, supplier selection and product selection process. ​
• Vendors, key suppliers – to place order, ensure product delivery schedules, discuss pricing or billing issues​
• Supervises the hotels print shop to ensure timely and economical production of printed material​
• Maintain internal controls over the requisitioning and issuing of items; develop and maintain purchase order system; direct the delivery of supplies to appropriate departments or storage areas, and ensure reports and records are updated and forwarded to the appropriate contact for payment, based on company and hotel policies and procedures. ​
• Perform related duties and special tasks assigned by the director of finance & business support. ​

PEOPLE ​

• Processes purchase requests from departments​
• Place approved orders​
• Works with Superior on manpower planning and management needs​
• Planning for future staffing needs​
• Preparing detailed induction/on-boarding programmes for new staff.​

GUEST EXPERIENCE ​

• Build and maintain positive relationships with all customers and guests in order to exceed their needs​
• Take action to address these needs in order to exceed their expectations. ​
• Notify departments concerned of arriving materials so that items may be removed promptly from receiving area.​
• Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets the IHG quality standards​

RESPONSIBLE BUSINESS​

• Establishes adequate record keeping ​
• Establishes standard purchasing specifications​
• Ensures products and resources are assigned to the appropriate department and billed accordingly.​
• ket surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant​
• Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines and ensure your direct reports do the same​
• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures​
• Be familiar with property safety, first aid and fire and emergency procedures and enforce these in your areas​
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers​
• Ensure security incidents and accidents are logged, investigated and rectified to prevent future catastrophes​

ACCOUNTABILITY​

• nder the general guidance of the Director of Finance and Business Support within the limits of InterContinental hotels Group policy and procedure is responsible for translating the business plan into the material and service requirements of the hotel and plans and executes their acquisition storage, and issuance. ​Y
• ou will also help to create a desired work culture around our Winning Ways of the InterContinental Hotels Group and embrace the IHG Commitment.​W

What we need from you:

• Bachelor’s degree in Materials, Purchasing Management or related field, with 3 years’ related experience or an equivalent combination of education and work-related experience. Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company. Proficient in the use of Microsoft Office. Possesses problem solving, reasoning, motivating, organizational and training abilities. Has good writing skills.​E
• xperience in working internationally and cross- culturally in the hospitality industry​A
• ble to quickly and accurately assess the scope of implementation of proposed innovation and keeping in with the current trends and innovation in the industry​E
• xtensive and credible appreciation of brands​E
• nquiring mind with an understanding of innovation and guest experience and the challenges involved in implementing successful change within the hotel operation ​S
• trong analytical and interpersonal communication skills. Able to network and influence peers and senior management with credible and compelling arguments​M
• ust be challenging, diplomatic and able to work across all levels of the organization​A
• good ‘real world’ sensibility when applying strategic solutions​H
• igh level of capability and credibility in influencing colleagues across functionsH

How do I deliver this ?

We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It’s what connects every colleague in all IHG® hotels​T

• True Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests ​T
• True Confidence: having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay​
• True Listening: focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs​T
• True Responsiveness: is about providing guests with what they need, and doing so in a timely and caring manner​

There’s so much more to the job than we can capture here. It’s simply about creating great experiences, doing the right thing and understanding people.​