The Asia Group

Job Description

The Asia Group Vietnam is now accepting applications for an Administrative Assistant to join our Hanoi office. The employee will primarily support the firm’s Vietnam Team portfolio.

The Asia Group is a strategic and business advisory firm that supports Fortune 500 corporations with market entry and expansion strategies, stakeholder engagement strategies, and complex conflict resolution initiatives in the Indo-Pacific region. The Asia Group’s clients cover a broad range of industries, including technology, manufacturing, energy, financial services, hospitality, pharmaceuticals, transportation, and defense.

The Asia Group is looking for highly motivated candidates who are experienced in facilitating the efficient operation of the Hanoi Office by performing a variety of administrative and logistical tasks.

Responsibilities Include

• Coordinates with the Operations Team in the TAG headquarter in DC on major administrative issues such as payroll, accounting, reimbursement, office supplies, IT infrastructure, health insurance management, and event management.
• Coordinates and schedules travel, meetings, and appointments for clients and supervisors in the Hanoi office.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• May assist in onboarding and training new employees.
• Answers and transfers phone calls, screening when necessary.
• Performs other related duties as assigned.
  
  

Required Skills/Abilities

• Native verbal and written communication skills in Vietnamese and excellent listening and writing communication skills in English.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite, Salesforce, and related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
  
  

Education And Experience

• Associate’s degree required; Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Candidates must be eligible to work in Vietnam. Employees will work in an in-person environment, with remote benefits allowing flexibility. TAG provides competitive salary (commensurate with experience levels), premium health benefits, generous paid time off, and regular training opportunities.