the Hive Hong Kong

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become reality.

We're looking for people who want to make a meaningful impact on people's workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group's dynamic team and become a part of the community.

A DAY IN THE LIFE OF

We are seeking an ambitious and driven Finance and Business Administrator whose values align with our TEAM;

standing for Together, Extra-mile, Accountable and Mindful. The Finance and Business Administrator works closely with the Finance and People team, as well as the Country Manager, to ensure the smooth running of the day-to-day financial and business administration transactions, such as licensing and compliance, payroll processing, contracts and maintaining team records, etc. The core focus is to maintain and support all administration for the business in Vietnam, ensuring we are compliant.

Role And Responsibilities

• Take charge of daily operations of accounting and financial reporting functions, ensuring accounting transactions are recorded timely and accurately for month-end closing
• Perform daily accounting duties, including bookkeeping, bank reconciliation and identifying discrepancies
• Prepare Manual Journal Entries for prepayments, deferred income, accruals and intercompany bank charges
• Prepare for month-end closing by updating the monthly management account and analysing month-to-month financial performance
• Process vendor's invoice, utility bill, telco bill, petty cash, etc. (ensure all purchases adhere to the approval matrix and documents are completed)
• Process payment every week and monitor cashflows (vendor payment, payroll, tax, etc.)
• Process bill run on a monthly basis for recurring invoices and handle daily invoice or member deposit requests from the operations team
• Update the monthly actual cash flow paid out and forecast it for the following cycle
• Update weekly AR report
• Coordinate with the operations team to update the annual budget
• Liaise with governing bodies for licensing and company registration
• Liaise with tax agents for tax filing matters
• Liaise with auditors in completing the year-end audit and collating requested documentation
• Handle day-to-day collaborations between departments (operations, People Team, etc.)
• Prepare and organise documents for local authorities on issues such as fire fighting and prevention
• Check and approve team contracts.
• Perform ad hoc assignments as required
  
  
  

Requirements

• Two to four years in a similar role
• Personable with strong verbal and written communication
• Exceptionally organised with the ability to multitask
• Thrives under pressure and solution-oriented
• A University Degree is an advantage
• Proficient in Google Suite
• Good business acumen
• Prior experience in coworking, real estate, or startup business would be an advantage
• Familiar with Vietnamese business law and compliance
• Fluent in English, Vietnamese is a plus
  
  
  

Benefits

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations
• Flexi Annual Incentive Programme (FAIP) based on the financial performance of your team and your personal performance
  
  

WE ARE AN EQUAL-OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.