Pernod Ricard Việt Nam

Position: Managing Director Personal Assistant cum S&R Executive
Report to: Managing Director

JOB SUMMARY
- To provide full executive support to the Managing Director (MD) in diary management, administration, travel arrangements, and meeting preparation and working on specific projects and research as required.
- To provide full support to the Leadership team, and to liaise with relevant teams, to ensure our presence at external events runs smoothly and includes the relevant internal stakeholders.
- To support S&R Manager in implementing important CSR campaigns on Responsibility Day... in an effective and timely manner

KEY RESPONSIBILITIES:
1/ Assistant to MD
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, and other administrative tasks as required to support the MD
• Prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the MD are met.
• To provide support for CODI meetings by ensuring meetings are properly arranged and serviced. This will include gathering information, preparing meeting agendas, taking minutes, and following up on action points.
• Logistic Arrangement for MD & MD’s guests to VN:
o Travel and accommodation arrangement
o Provide / Prepare required documents (visa letter, agenda, fair tickets, attendee list, etc.)
• Housing & Travel and entertainment expenses management:
o Generate, submit & provide necessary documents of MD's home leave budget & TnE,
o Submit relevant reports to the local financial team & region
• House Management: Payment and maintenance
• Organizing meetings/appointments/events with partners in terms of Administration field
• Make payment requests to vendors for operational and ad-hoc expenses.
• Manage company’s database and filing system, supporting MD and clearing travel and entertainment expenses and reports

2/ S&R Executive (Sustainability and Responsibility)
• Be responsible for executing the S&R program (Responsible Day...), identifying sponsorship opportunities that will benefit the community and enhance the corporate reputation
• Ensure the industry/company’s commitments are executed
• Assist the S&R Manager in charge with the organization of relevant events and managing the program budget
• Assist with future consultation activities