Nextop

We are seeking a HR & Admin Executive who mainly being in-charge of Administrative Task (70%) and Human Resources Task (30%) and, including:

1. ADMIN TASKS:

- Welcome guests, answer phone & other reception jobs;
- Record monthly timesheet (attendance, overtime, leave, etc);
- Purchase office equipment, machinery, and stationery and follow up maintenance in order to ensure all are in good working condition;
- Payment: control office expenses (office renting, stationery, parking, taxi bill, etc), collect invoices, ensure the accuracy and make requests for payment as deadlines;
- Company Event Organization: contribute ideas and deploy company's activities such as: Quarter competition; Quarter Birthday Celebration; Women's Day, Men's Day, Sport & Culture Event, etc
- Handle employees’ issues: uniform, employee card, parking ticket, working equipment, etc;
- Arrange logistics for business trip: book air ticket, hotel room, visa, etc;
- Interact with building management unit to ensure office facilities in good condition;
- Manage company' tools & fixed assets, update status and maintain asset database;
- Maintain contracts, documents and personnel data tidy for easy finding;
- Supervise the work of tea-lady, assign jobs to them and arrange office nicely;
- Other tasks as assigned;

2. HUMAN RESOURCES TASKS:
RECRUITMENT:
- Improve the brand identity of Nextop Co.,Ltd on Facebook, LinkedIn & other social medias;
- Source IT candidates using a variety of search methods (job boards, internal database, forums, local social platforms and professional networks);
- Screen candidates by reviewing resumes and job applications, and performing phone/ chat screenings;
- Assist in the recruitment and selection process including posting jobs, screening resumes and interview support;
- Build networks to find qualified passive candidates and coordinate influential candidate relationships during the selection process;
- Develop a pool of qualified candidates, developing new channels of sourcing;
- Maintain a database of candidate records, including active and passive prospects;
- Follow up on interview process status and update records in internal database;
- Updating information about recruitment trend, techniques to propose an improvement for the recruiting process;
- Involve in employer branding activities (workshop, job fairs);

TRAINING:
- Conduct Training Needs Analysis and make recommendations on programs which could enhance employees' skills and professional growth;​
- C oordinate with departments to organize training courses (prepare facilities, set up training room, create calendar & email announcement);
- Record and manage training database;