SYSMEX VIETNAM COMPANY LIMITED

*Key Job Purpose:
To perform reception, office administrative activities under supervision of HR/Administration Manager
To support HR on administrative tasks

* Summary of Functional Duties & Responsibilities:
1. To perform administrative activities including, but not limited to, maintenance and repair; leasing; office decoration, fitting out; insurance; purchasing, distributing, managing of operating office equipment-phone-laptop-stationery-pantry and office supplies-award-gifts; arrangement of meal, transportation, accommodation; communication system; office cleaning; periodical health check; parking, office access; notarization; translation; visa application; company uniform; labor safety & fire protection.

2. To manage Company stamp, stamp documents and invoice.

3. To collect, verify documents, receipts, invoice for settlement of purchasing of goods and services related to administrative activities.

4. To produce documents, collect, record, sort, fill information, handle mail, prepare routine reports.
5. To perform reception activities including, but not limited to, receiving and routing incoming telephone calls, taking and distributing accurate messages, greeting visitors, updating and providing company phone directory, meeting room booking, receiving and sending courier package.

6. To plan and organize company events (meeting, company trips, year-end party, staff’ birthday, Mid-autumn festival, Children’s day and other events required by Company and Labor Union).

7. To organize training of Law of labor safety and labor hygiene, fire protection or any training related to administration and support HR on organizing other training.

8. To monitor attendance of staff.

9. To ensure Administrative standard operating procedures, policies, guidelines are made, reviewed, improved, kept in place, launched and trained for staffs.

10. To perform and submit required reports to the government related to administration matters in accordance with Vietnam law.

11. To assist Administration Staff-Hanoi branch on administration related matters.

12. To join administrative and/or other trainings.

* Authorize:
• To use of equipment and facilities of the Company to serve the purpose to complete the task.
• To enjoy the full benefits container stipulated in the labor agreement and labor law.
• To refuse to perform the tasks assigned by Manager/ Superiors which not in conformity with the law.