ILD COFFEE VIỆT NAM

Title of position: Finance Controller
Reports to: General Director
Dot line Report to: Chairman & Board of Director


1. PURPOSE & GENERAL RESPONSIBILITIES OF THE POSITION:

• As Financial Controller for ILD Vietnam (Company) you will ensure the consolidated accounts are in line with the Stakeholders’ requirements and that the statutory accounts are in line with local legal requirements to ensure that Company has no tax issues. Analyzing and providing all necessary financial KPIs to top managers in timely and forecasting/planning according to business projection/operation. Finally, you will maintain good relationship with banks, external auditors, customs, and other local authorities.

• Beside your responsibility for accounting matters of Company, you will also be responsible for the controlling and procurement to cover all risk management including but not limit to ensure compliance to all relevant local rules and regulations, and also Company’s code of conduct; ensure all assets are covered by insurance policy; review counter party risk and get approval according to approval matrix before executing business transactions; ensure currency position and FX exposure position within assigned limit.

• Other assignments will be nominated by line managers according to business requirements.

2. SPECIFIC RESPONSIBILITIES OF THE POSITION:
The Financial Controller shall be in charge further following responsibilities:

➢ Policy and Strategy
• Provide the Top management team with required information to allow them to properly evaluate the financial position of Company.
• Provide Banks, External Auditors, Tax Authorities, and other relevant parties with the necessary information to allow them to judge that we are in line with their respective requirements.
• Issue/modify internal policies regarding finance/controlling related issues (e.g. cash advances/down payment, safety stock, inventory control, warehouse management, costs for account of the employer, end to end costing process, etc.)
• Define and cascade KPI’s throughout the Company’s organization.

➢Business Management
• Monitor that the Company’s practices are in line with requirements from all Stakeholders, including tax and legal.
• Provide reliable and consistent information regarding Company’s financial status, ensure Company meets legal requirements in terms of information to staff on financial performance.
• Ensure that all procurement procedures are properly defined and followed. Involve discussing all business.
cases to provide the guidelines and/or approach necessary approval according to internal control procedures.
• Ensure the budget for procurement is not exceeded and be prepared to challenge the various managers from Operations with regards to their requests for CAPEX and OPEX.

➢IT Management & Reporting
• Ensure Software is properly set up and safeguards all procedures and processes to ensure the system operation is consistent with regulations of government and internal control.
• Ensure monthly financial reports are sent/submitted within the agreed deadlines to central team for consolidation.

➢People Management
• Provide leadership to the financial and procurement team to make sure that they provide quality and within the set deadlines.
• Provide leadership to the Support Services (both internal and external) to make sure that the needs of our internal and external customers are met.
• Provide assistance to members of staff at all levels, especially as sample of SHE leader.