International SOS

Mô tả Công việc

SECRETARIAL SUPPORT

• Manages the content of document and follows up on urgent emails to ensure they are
• actioned accordingly by the CFO.
• Schedules meetings and secures the appropriate meeting room.
• Follows up on meetings / appointments with internal and external stakeholders.
• Prepares the necessary documentation for scheduled meetings (e.g. maps,
• directions and parking arrangements).
• Acting as liaison between external stakeholders Management, Staff and CFO

MONITORING AND REPORT

• Assist in ensuring monthly reports
• Follows up on action items in relation to performance improvement.
• Collects and collates information for CFO’s signature.
• Manages tracking systems for internal and external documents and stakeholder
• queries.

ADMINISTRATION

• Takes minutes at CFO’s meetings and distributes to the relevant role players.
• Types up business letters, memorandums and general correspondence both internally
• and externally.
• Conducts research and prepares information and presentations for CFO.
• Ensures effective and efficient administrative processes are in place.
• Assists CFO to monitor delivery of key tasks and implementation of tasks within department
• Coordinates stationery requirements for the Unit to ensure sufficient stationery is
• available at all times.
• Facilitates the coordination of internal meeting and events
• Assists with other administrative duties as and when required