Deckers Outdoor Việt Nam

SUMMARY:
- Assist Office Manager on daily company administrative operations such as transportation arrangement and hotel bookings, mailing, filing, answering phones, stationary supplies, annual events and team’s fitness & annual health check arrangement, etc. Organizes and manages major company activities and ensures administrative cost control.
- Assist her manager to implement Mobility procedures based on Company policy such as: Visa/ Work Permit applications for Expats, especially during 2 years of pandemic with lots of restrictions; organizing events/ team activities/ party/ trainings and meetings for team’s engagement; sending reports to relevant local Government Dept., reimbursement checking, leave recording. Coordinate on other assigned projects if needed.

DUTIES AND RESPONSIBILITIES:
- Maintain and organize Hai Phong Representative Office operation smoothly and securely. Make sure Office facilities are always in good condition. Maintain office supply inventory accordingly; administrative and expense documentation control;
- Performs reception support and general administrative duties such as transportation, air ticket; accommodation and meeting arrangements; maintain trouble free visit of any other region's colleagues, Managers and visitors when visiting Vietnam;
- Ensure that there will be no issues on Immigration and other local government Dept., get VN Visas and Work Permits done successfully for visitors if needed.
Maintain Annual Leave record for VN team; Maintain good petty cash control, monthly report and control supporting documents.
• Cash Advance monitoring for the whole team.
• Finance planning analysis for whole GL codes (All Departments).
• Monitor all DVN monthly payments & Accounting works correctly and timely
• Monitor all DVN Concur system as guide people how to apply correctly and work with AP team if there is any issue
• Plan and monitor VN budget forecast every quarter;
• Work with vendors directly regarding quotations/ contracts/ liquidation.
• Work with GL; AP; MDM;EBS; Tax teams regarding system issue/accounting issue/vendors set up/ tax issue for VN New entity
• Make sure all contract & invoice for new Co. follow VN law regulation

- Apply new Passports, Visas; Work Permits; Invitation Letters; and specially Entry Approvals package for VN Expats as well as local new staff that we invited from South to North VN for critical jobs; despite of Gov. restriction due to pandemic. Good at Mobility supports and proactively get job done well.
- On-time updates of related labor law and regulations.
Search for good projects of Deckers Goods, including green/environmental friendly projects, and some helping/caring volunteering programs, consider about some activities we can do sustainably and can improve every year then set up some helpful Community responsibilities for AOK activities.