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Executive Assistant
Xuất nhập khẩu Việt Anh
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Thông tin cơ bản
Mức lương:
Thỏa thuận
Chức vụ:
Nhân viên
Ngày đăng tuyển:
05/11/2024
Hạn nộp hồ sơ:
04/05/2025
Hình thức:
FULL_TIME
Kinh nghiệm:
5 - 6 năm
Số lượng:
1
Giới tính:
Không yêu cầu
Nghề nghiệp
Ngành
Job Summary
The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.
Key Responsibilities
Executive Support
The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.
Key Responsibilities
Executive Support
- Provide administrative assistance to C-level executives, including managing professional and personal schedules, arranging travel, and handling communications
- Streamline and maintain internal processes to support top-level executives across the company, ensuring a smooth workflow by coordinating internal and external resources
- Organize and prioritize tasks to align with senior executives' goals and overall company objectives
- Manage calendars, appointments, and meetings for upper management, ensuring they are well-prepared and informed
- Act as a liaison between executives and internal/external contacts, facilitating communication and managing project-related tasks
- Arrange travel for executives and other employees, including booking flights, hotels, and ground transportation
- Handle visa and immigration processes for executives and employees traveling internationally, ensuring timely and accurate submission of paperwork
- Ensure travel policies are followed, maintaining cost-efficiency and compliance with company standards
- Assist the Marketing and Admin teams in coordinating company events, including conferences, meetings, and other gatherings
- Work closely with vendors to ensure event requirements are met and preparations are executed seamlessly
- Manage relationships with vendors, contractors, and suppliers, ensuring adherence to service-level agreements
- Oversee the negotiation, review, and execution of contracts, securing cost-effective purchasing and high-quality services
- Prepare and submit meeting minutes, reports, presentations, and proposals as requested by management
- Ensure documentation is accurate, well-organized, and easily accessible
- Prioritize tasks and manage deadlines effectively, ensuring key deliverables are met
- Perform other ad-hoc duties as assigned by the line manager, demonstrating flexibility and a willingness to take on additional responsibilities when needed
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role with a minimum of 5 years of experience
- Bachelor's degree in Business Administration, Communications, or a related field (preferred)
- Full fluency in English, with excellent verbal and written communication skills
- History of working with a foreign company using English as the main language
- Proficiency in Notion, Google Suite, and other relevant software
- Experience working with a technology company is a plus
- Experience in coordinating company's events and vendor management is a plus
- Self-motivated, proactive, and able to work independently
- Excellent organizational and time management skills
- Well-organized, with the ability to handle multiple tasks and adapt to changing priorities under pressure
- Strong attention to detail and excellent presentation skills
- Three days remote every week and four full remote weeks per year
- Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check and social insurance
- All office benefits and full salary during probation
- Flexible working time starting anytime up to 10 AM working Monday - Friday with no overtime and a long lunch break
- Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day
- Choose from a brand-new Mac or PC device
- Salary review twice a year with opportunities for promotions and spot awards
- 12 days annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days
- Yearly Training Budget up to 5 million VND per staff. On top of that, Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available
- Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and Christmas
- Employee-led clubs within the company; games teams, sports teams, etc
- Modern open-space office with comfortable workspace, a PS5 games room, and chill-out areas
Khu vực
Xuất nhập khẩu Việt Anh
Xem trang công ty
Quy mô:
100 - 200 nhân viên
Địa điểm:
Công ty TNHH DVTM & XNK Việt Anh được thành lập năm 2004, hoạt động chính trong lĩnh vực sản xuất, kinh doanh, xuất nhập khẩu thiết bị chiếu sáng và thiết bị điện. Nhà máy sản xuất của công ty Việt Anh có quy mô rộng trên 30.000 mét vuông cùng hệ thống dây chuyền khép kín, công nghệ hiện đại, sản lượng trung bình mỗi ngày đạt hơn một triệu sản phẩm.
Công ty Việt Anh cung cấp đa dạng các sản phẩm đèn chiếu sáng như đèn led bulb, trụ nhôm, trụ nhựa, âm trần, ốp trần, led tuýp, pha led, led đĩa, led tích điện, đèn cảm ứng, đèn đội đầu…và các thiết bị điện như ấm siêu tốc, aptomat, ổ cắm điện, vợt muỗi…Tất cả các sản phẩm đều được sản xuất với linh kiện cao cấp, đạt tiêu chuẩn quốc tế, đèn led có hiệu suất phát quang cao, tuổi thọ bóng từ 30.000 – 50.000 giờ chiếu sáng, tiết kiệm 85% điện năng.Vật liệu sản xuất có độ bền cao, khả năng tái chế 100%, an toàn cho người sử dụng, thân thiện với môi trường.
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