Perfetti Van Melle ★ 3.3

Reporting to Administration Manager, in charge of the Reception Area of the Main Office of Perfetti Van Melle in HCMC with assigned administration tasks to support the office in HCMC.
***Reception:
• Receive all incoming calls/fax then forward to the appropriate person
• Take and deliver the message accurately and completely
• Welcome guests/vendors/candidates/… and direct to appropriate person
• Monitor people coming and going through the reception doors
• Receive, sort and distribute incoming mail/package between office in Binh Duong and HCMC
• In charge of courier service and check status of shipment if any
• Register in & out goods, delivery truck/contractor into the building if any
• Update extension list
• Keep Reception area clean and neat
***Administration
• Book hotel, travel ticket, meeting room, car for staff and visitors
• In charge of visa, workpermit, TRC for expat
• Ensure office is tidy and clean by working closely with tea lady and security guard
• Ensure office supplies (coffee, tea, printing paper, tissue, milk, trees…) are restocked on a timely basis
• Manage taxi card, visitor card
• Manage and update parking list
• Make payment request for related expenses of Vincom office: rental, electricity, parking...
• Make payment request for taxi expense
• Collect bill/receipt of all expense and double check with record by the end of month before payment
• Support other departments to order food, tea break
• Work closely with vendors for office maintenance
Other tasks assigned by line manager