Mô tả công việc
1/ Day-to-day CEO office tasks:
- Managing, ordering office supply inventory.
- Managing filling system.
- Updating paperwork, maintaining docs, word processing.
- Overseeing the Board Room (always be clean and tidy, well prepared before meetings, etc ...).
- Managing, controlling the usage of the Board Room (reservation for other departments as requested).
- Coordinate with other departments as needed.
- Welcoming visitors to the CEO office.
- Answering internal, external phone calls.
- Taking, delivering messages.
- Managing, ordering daily coffees and meals for the CEO and Executives as requested.
2/ Managing, controlling the Tracking Budget:
- Ensure that expenditures of VTI Corp and SFVT are consistently aligned with budget approval.
- Checking, tracking all PRs/ PayRs.
3/ Managing, processing the expenses of CEO Office and other costs:
- Controlling, handling from beginning to end process of the CEO's expenses (house insurance, plant service, security guard, etc ...), others (BOD coffees, petrol fees, etc ...) to ensure that all service continue uninterrupted.
- Planing, ensuring expenses are accurate, under the budget and represent business expenses.
- Make sure all payments are on time, abide by the agreements, contracts, do not affect company business.
4/ Managing, controlling the CEO's driver team:
- Quickly handling all problems with cars to meet CEO's required transport needs.
- Taking care of all car services (petrol, repair, mainternance, insurance, inspection,...) to be more reliable, safer to drive, less likely to need expensive repairs, increase the car’s longevity, to ensure smooth transportation.
5/ Others tasks as assigned:
- Coordinate, aligning with other departments to ensure that BOD, Group EC's meetings are arranged smoothly.
- Supporting for CEO's business, traveling.
- Supporting to prepare the required docs, working with the agency, the state agencies for the applications (WP, APEC, special cases).
Yêu cầu công việc
Education:
- Degrees (not required but prefer Hospitality, Customer Service field).
Working experience
- Entry (01 - 03 years)
- Proven work experience as an Office Assistant / an Admin Executive.
Hard skills:
- Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook).
- Not required but prefer to know Teams, Zoom platform.
Soft skills
- Proficiency in communicating clearly both verbally and in writing.
- Ability to manage multiple tasks efficiently.
- High level of accuracy.
- Capacity to independently resolve issues that may arise during daily operations.
Language
- Good in English (04 skills) to use in the daily business environment.
Quyền lợi được hưởng
- Phụ cấp
- Chế độ thưởng
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương
- Nghỉ phép năm
Năm 2016 Công ty TNHH I.B.O International (Việt Nam) với 100% vốn đầu tư nước ngoài được thành lập với sứ mệnh “Trách nhiệm- An toàn- Vệ sinh- Chất lượng- Hiệu quả”. I.B.O là doanh nghiệp thực phẩm toàn diện trong các lĩnh vực nghiên cứu và phát triển, sản xuất, xuất -nhập khẩu, OEM và ODM.
Với dây chuyền sản xuất tự động chuyên nghiệp, chúng tôi cung cấp những sản phẩm hoàn thiện nhất đến với khách hàng nhằm đáp ứng nhu cầu của họ. Nằm trong khu công nghiệp Đức Hòa, gần Thành Phố Hồ Chí Minh- thuận lợi về vị trí và giao thông nơi chúng tôi có thể nhập các loại nguyên liệu khắp thế giới để quá trình sản xuất đạt chất lượng cao nhất. I.B.O đã đạt các chứng chỉ GMP, ISO 9001, ISO 22000 và HACCP.