I.B.O International

We are seeking a highly organized, proactive, and detail-oriented Assistant to support our Chief Operating Officer (COO) - HR Department. The ideal candidate will is directly responsible for performing and supporting the COO in the company's operational tasks. They act as a bridge between different departments and personnel within the company, and also represent the company in working with senior leaders and managers of partners and clients. This role requires a high level of discretion, professionalism, and excellent communication skills.
Key Responsibilities:
1. Strategic Planning:
- Assistant in developing and implementing operational strategies aligned with the company's overall goals and objectives.
- Collaborate with the HR team to establish and execute long-term operation plans.
2. Operational Management:
- Oversee daily operations of the company, ensuring efficiency, quality, and cost-effective management of resources.
- Assist in the planning and execution of HR and Operations projects and initiatives.
- Implement and manage operational policies and procedures to enhance productivity and operational efficiency.
- Monitor and analyze performance metrics to identify areas for improvement and implement corrective actions.
- Coordinate with team members to gather necessary information and updates.
- Monitor HR project timelines, deliverables, and ensure deadlines are met.
3, Data Management:
- Maintain and update HR and Operations databases, employee records, and other relevant information.
- Prepare and analyze reports, metrics, and data to support HR and Operations strategies.
- Help maintain employee records and HR databases with up-to-date information.
- Ensure data accuracy and integrity.
4, Event Coordination:
- Organize and coordinate company events, meetings, and training sessions.
- Handle logistics, including venue booking, catering, and material preparation.
- Ensure smooth execution and follow-up of events.
5. Operations Support:
- Support onboarding and offboarding processes for new hires and departing employees.
- Assist in organizing and executing employee training programs and development initiatives.
- Coordinate performance appraisal processes and help track employee progress and feedback.
- Conduct research and compile data to assist with decision-making and strategy development.
- Assist in the planning and execution of company events, meetings, and conferences.
- Perform other administrative tasks and special projects as assigned.Knowledge:
- Gender: Female
- Age: 1999-1995
- Bachelor's degree in Business Administration, Marketing, Economics or a related field.
- Minimum of 2 year of experience in an administrative or executive assistant role, preferably supporting senior executives.
- Experience with data analysis and reporting.
Preferred:
- Experience in the Entertainment Industry or IT Field.
- Familiarity with project management software (e.g. Jira, Trello).
- Have knowledge of marketing principles and practices.
Skill:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Design tool (Canva, PPT)
- Ability to multitask and prioritize effectively
- High level of professionalism and discretion in handling confidential information.
- Strong interpersonal skills and ability to build relationships with stakeholders.
- Attention to detail and a proactive approach to problem-solving.
- Flexibility and adaptability to changing priorities.
Attitude:
- People-oriented and detail-oriented
- High integrity and professional ethics
- Ability to work independently and teamwork
- Eagerness to learn and update new knowledge
- Ability to adapt to work quickly and withstand pressure
- Work in fast-paced environment
- Positive attitude and willingness to take on new challenges.INCOME
- Salary: Competitive salary and benefits package. Up to $1000 (Deal with potential candidate)
- Receive 100% of fixed salary, salary increase according to company regulations
- Official employee lunch allowance: 1,000,000 VND/month
- Income based on results and work performance
DEVELOPMENT OPPORTUNITIES
- Expand and improve professional knowledge and skills
- Real-life experience at global projects
- Have a clear, personalized career development roadmap
WORKING ENVIRONMENT
- Experience a dynamic, professional international environment
- Enjoy 100% daily life care benefits
WELFARE POLICY
- The company pays all types of insurance according to the provisions of law (social insurance, health insurance, unemployment insurance, etc.)
- Free periodic general health check-ups at hospitals: Hong Ngoc, Thu Cuc, Vinmec.
- Wedding/filial piety benefits, holiday/New Year gifts and other benefits.
- New Year bonus, March 8, April 30 - May 1, Mid-Autumn Festival, mid-year, September 2, October 20, Christmas.
- Share achievements continuously, without limits based on performance.
- Working hours:
From Monday - Friday. Closed Saturday, Sunday
Morning: 8:30 - 12:00, Afternoon: 13:00 - 18:00, tea-break 15:00 - 15:30.