MOMO Vietnam ★ 3.8

What you will do

Receptionist Duties:

• Greet and assist visitors at the Hanoi Office; offer refreshments and direct them to appropriate departments;
• Handle incoming and outgoing company mail and parcels, ensuring all items are dispatched by 16:00 daily. Separate personal from company mail/parcels, and manage billings for deliveries as per business unit plans;

Archivist:

• Manage the stamping and storage of documents at the Hanoi Office, ensuring accuracy and completeness;

General Administrative and Logistics Support:

• Manage logistics for worshiping ceremonies and public holidays within budget and quality expectations;
• Oversee catering services in the office, including procurement and management of the office pantry budget, ensuring cost-effectiveness and compliance with norms;
• Support company events and external relations, including floral arrangements, gift distribution, guest receptions, and organizing internal and external meetings and events;
• Coordinate logistics for business trips, including booking flights, hotels, transportation, and managing expense payments, focusing on timeliness, accuracy, and budget savings;
• Organize and manage logistics for executive board meetings, company events, and special requests, ensuring thoroughness and cost efficiency;
• Facilitate recreational and wellness activities for employees as requested;
• Handle registrations and allocation of resources such as stationery and business cards, ensuring employees are well-equipped;

Facilities Management:

• Assist with control and payment of office building plans;
• Manage office space arrangements and maintain office facilities, ensuring a neat, clean, and functional environment;
• Oversee daily checks of facility systems and manage maintenance and repairs as needed;
• Coordinate with vendors for office services like cleaning, plant maintenance, and water supply;
• Liaise with building management and relevant authorities regarding facility services;

Asset Management:

• Manage the intake and dispatch of assets;
• Coordinate purchasing, repairs, and augmentation of assets;
• Partner with vendors for periodic asset inventories and oversee asset liquidation as required;

Plan and manage payments for expenses related to administrative duties;

Prepare weekly and monthly reports for management review;

Undertake other tasks as assigned by management.

What you will need

Minimum Qualifications:

• Bachelor’s degree in Administration, Law, Accounting, or a related field.

Experience:

• At least 3 years of experience in a similar role;

Required Skills:

• Excellent communication and problem-solving skills;
• Proficiency in English with a TOEIC score of 550 or equivalent;
• Proactive and resourceful approach to unexpected challenges;
• Strong organizational skills and meticulous attention to detail;
• Ability to multitask and manage time effectively;
• Collaborative team player;

Personal Attributes:

• Attention to detail and thoroughness;
• Strong customer service orientation;
• Professional demeanor and conduct;
• Proficient in Microsoft Office applications;
• Ability to work under pressure and maintain enthusiasm.

Company Culture:

Our company culture is built on Customer Centricity, Innovation, Teamwork, Excellence in Execution, Constant Learning. We value diversity and inclusivity and strive to create an environment where everyone are inspired to grow and succeed fast together.