Ivy Global School

Main Duties

1. To ensure that the relevant support to a day’s transactions are complete and have been verified for the Director of Finance’s and General Manager’s review and signature.

2. To assist the Director of Finance in all stages leading to the preparation of all monthly financial reporting and analysis.

3. To assist the Director of Finance in compiling budgets and forecasts and to aid Heads of Departments by providing historical data or support details.

4. To assist in the preparation of special statistical reports which may be required by local management or the Corporate Office.

5. To deputize for the Director of Finance during his absence and, therefore, to be fully acquainted with the Director of Finance’s Job Description in order to carry out those responsibilities.

6. To be fully acquainted with the Hotel’s accounting system, policies and procedures.

7. To be thoroughly familiar with the duties and responsibilities of all the accounting employees under his supervision.

8. To set guidelines and deadline dates for each employee’s monthly work in order to ensure timely financial reporting.

9. To ensure that an organized, up-to-dates filing system is maintained for all pertinent financial records.

10. Conduct surprise cash counts (at least once a month) for the General Cashier’s float, petty cash, and other major imprest funds, reporting any discrepancies to the Director of Finance.

11. To handle all problems of the Finance office with the exception of those which have to be referred to the Director of Finance.

Team Management

1. Collaborate with the Director of Finance to manage the accounting team effectively:

- To distribute work to employees on an equitable basis

- To schedule and introduce flexible job functions through job rotation

- To ensure that all employees do understand fully and adhere to the hotel’s employee rules and regulation, as well as to the hotel’s policies relating to fire, safety and health.

2. To instruct employees on the correct standards and procedures and to handle their problems regarding their daily work.

3. To assist in the training of Finance personnel as part of the effort to build an efficient team and to take an active interest in their individual development and welfare.

Executive Duties

1. To act as Duty Manager for the hotel, if so scheduled.

General

1. To respond to the changes in departmental functions as dictated by the industry, the Company, or the hotel.