Viện Công nghệ châu Á Việt Nam - AIT Việt Nam

Duties & Responsibilities: Administrative Assistant in the Hanoi office
· Handle incoming & outgoing phone calls, faxes, and other general correspondence in the Hanoi Office
· Manage front desk and receive visitors
· Maintain filing system and work procedure for the Hanoi office.
· Organize and coordinate meetings, conferences, hotel, air ticket & travel arrangements for the Hanoi office
· Purchase office supplies and maintain stationery inventory.
· Coordinate the usage of classrooms and facilities & other services of the Service Unit (tea break, transportation, stationery, ...)
· Process Payment Request for Admin/ SU & filling in ERP.
· Improve working procedures & checklists & forms for The Administrative Department
· Update common information on the server
· Contacting HANECO/Social Insurance Organization on social insurance issues and personnel policies.
· Maintain employee records including contracts, appointments, agreements, human resource policies, and staff orientation.
· Manage staff leaves (holidays, annual leave, and sick leave) and monthly Time-sheet in Hanoi.
· Make report payment/receipt of the Administrative Dept.
· Other tasks assigned by AITCV's Director, Head of the Administrative Dept, and Human Resource Officer;
REQUIREMENTS
Employment Information:
Position: Administrative Assistant
Department/Section: ADMINISTRATIVE DEPARTMENT
Report to: Head of the Administrative Dept.
Salary Grade: Gross 430- Gross 490 USD/month
Fund: Administrative Department
Qualification & Experience:
Bachelor's degree in Business Administration or relevant background
Very good skills in Microsoft Office applications (Word, Excel, PowerPoint)
Have a good command of English
Teamwork, good intellectual and excellent communication skills,
Experience in course training logistics preparation.
BENEFITS
BENEFIT:
● 100% official salary during the probation period.
● Fully paid 14 annual leave days.
● Social insurance according to the Law of Social insurance.
● Annual health check.
● Provide necessary equipment for working.
● Supportive, innovative, dynamic working environment with the possibility for professional and personal development.
● Promotion opportunities.
● Work with distinguished professors and experts worldwide.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 16/6/2024
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
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