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- Process supplier invoices, cheque requests and expense claims into the accounts payable system on a timely basis after ensuring:
*All invoices have been appropriately approved in accordance with the hotel's purchasing policies and procedures;
* An approved purchase order is attached where required;
* Supporting documentation confirming the delivery of goods (if applicable) and services from suppliers has been adequately completed; and
* An appropriate general ledger account has been nominated.
- Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures and processes.
- Follow-up and clear on a timely basis, outstanding supplier invoices awaiting authorization.
- Process cheque runs / EFT batches on a timely basis to ensure creditors are paid in accordance with credit terms and to take advantage of available discounts in line with Starwood policies and procedures.
- Maintain manual cheque or e-banking batch log at all times and present to Financial Controller for signature with each cheque run.
- Ensure all supplier invoices are stamped "paid" after payment has been processed.
- Assist Accountant with performing month end accruals for any unprocessed invoices at month end.
- Reconcile supplier statements monthly with hotel records and follow up on any discrepancies.
- Maintain an effective filing system for paid and unpaid supplier invoices.