INSMART 1.3 ★

Office Admin work:

• Assist the GM in managing office operations to ensure smooth and efficient functioning.Ensuring the office environment is clean, organized, and conducive to work
• Providing administrative support to different teams or departments. Assisting with project coordination and logistics
• Supervise office maintenance including infrastructure, electric equipment, air conditioners, water systems, etc.
• Be in charge of Asset and Inventory Management
• Assisting with invoice processing and billing
• Manage petty cash and properly administer common expenses, purchase requests
• Be in charge of purchasing, preparing monthly payment list
• Prepare a yearly budget and manage/maintain the budget of the department.
• Support AGV members or clients during their stay in Vietnam including accommodation reservation, airport pick-up, tour booking, and any other assistance upon guests’ requests.

HR work:

• Maintain & always keep up-to-date the Personnel database and employees’ information;
• Handle document processing for personnel changes in the company upon request (promotion, termination, transfer, salary adjustment, disciplinary measure...);
• Monitor and manage employee time off requests, including sick leave, vacation
• Follow up staff performance appraisal; renewal of labor contracts, update of employees’ promotion, transfer, termination and exit interview;
• Maintain compliance with local labor laws and regulations
• Monthly registration for new employees and reporting of social health and unemployment insurance (SHUI); Register for dependent relief
• Coordinate and organize employee training sessions and maintain training records
• Assist with the development and implementation of HR policies and procedures
• Assist in organizing internal and external events
• Assist with recruitment activities, such as posting job ads, scheduling interviews
• Ad-hoc reporting related to headcount and cost to company as requested.