Sunbytes ★ 3.7

We offer comprehensive long-term partnerships, including recruitment, dedicated worldwide talents, and custom software development, tailored to meet client needs.

About the Role

Sunbytes is looking for a dedicated Office Administrator to ensure smooth daily operations and provide essential administrative support. In this role, you will be responsible for managing office facilities, coordinating vendor relationships, handling contracts, and organizing company events. You will play a key role in maintaining an efficient and organized workspace, supporting both employees and management.

As an Office Administrator, you will collaborate closely with various teams, ensuring a seamless office environment while contributing to the overall success of Sunbytes. This role offers an excellent opportunity for a detail-oriented and proactive professional to grow within a dynamic and supportive workplace.

Office Administration & Facilities Management:

• Managing and maintaining daily office operations, office supplies, ensuring office equipment (e.g., printers, computers, network devices), keeping the workspace clean and organized.
  
• Coordinate repairs, maintenance, and servicing of office hardware, including IT peripherals, air conditioning, lighting, and other essential office infrastructure.
  
• Handle office-related administrative tasks and support overall office management.
  

Vendor & Contract Management:

• Manage relationships with office suppliers, service providers, and contractors.
  
• Prepare, review, and track office-related contracts, invoices, and payments to ensure timely processing.
  

Meetings, Events & Logistics:

• Arrange logistics for internal meetings, business travel, and other company activities.
  
• Support the HR department in organizing company events and team-building activities.
  

General Administrative Support:

• Assist in document management, including filing and record-keeping.
  
• Perform other administrative tasks as assigned by the HR Manager (HRM).
  
  
  

• Minimum of 3 years experience as an office administrator, personal assistant, or related field of administration.
  
• Strong verbal and written communication skills in English and Vietnamese.
  
• Resourceful problem solver, and organized multi-tasker with an eye for details.
  
• Having well-developed organizational & time management skills.
  
• Proactive and logical thinking; supportive attitude.
  
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
  
• Ability to work independently and as part of a team.
  
  
  

• A challenging and supportive work environment with opportunities to develop your career
  
• A dynamic and international team, providing a great career journey
  
• 16 days annual leave
  
• 3 sick days per year
  
• 4 creative days per year where you can explore new techniques and possibilities
  
• Premium Health Insurance 24/7
  
• Cover Social Insurance as local law