Vietnamese-German University (VGU) ★ 3.2

The Head of the Human Resources (HR) Department is responsible for developing and implementing HR strategies, policies, and programs that support the university’s mission, vision, and strategic goals. This role ensures the effective management of human capital, fosters a positive work environment while maintaining compliance with Vietnamese labor laws and international HR best practices.
Daily responsibilities
HR Strategy and Policy Development

Develop and execute HR strategies aligned with VGU’s mission and strategic plan.
Advise university leadership on HR best practices, workforce planning, and talent management.
Establish and update HR policies, procedures, and guidelines to comply with Vietnamese labor laws and international standards.

HR planning, talent acquisition and recruitment

Lead recruitment, selection, and onboarding processes to attract and retain top talent for academic and administrative staff.
Oversee the implementation of fair and effective hiring procedures in compliance with local labor laws and international recruitment standards.
Develop HR planning initiatives to support university growth and expansion.

Employee relations and performance management

Develop and implement performance management systems, including templates for setting KPIs and staff evaluations.
Handle employee relations matters, grievance procedures, and conflict resolution in accordance with labor laws and university policies.
Foster a positive institution culture through employee engagement, training, and professional development programs.

Compensation, benefits, and payroll Administration

Manage social insurance, health insurance, and other statutory employee benefits.
Design and oversee implementation salary structures, benefits programs, and incentive schemes to ensure competitive compensation packages.
Development, implementation and administration of performance management, compensation and benefits, and improvement policies and systems.
Plan and monitor the HR budget and organizational development.
Ensure accurate and timely payroll processing in compliance with tax regulations and labor laws.
Continue to develop the University’s reward strategy and supporting systems

Training and Development

Implement leadership and succession planning initiatives to build internal talent pipelines.
Organize workshops and HR- related training sessions for faculty and staff.
Prepare and provide training schemes to help new member integrate with organization’s culture, operation & expectation. Develop and oversee training programs to enhance employee skills and career development.

Compliance & Disciplines:

Develop and maintain excellent management information and HR systems support for the University.
Safeguarding the compliance of all HR- policies and procedures with the labour law and external and internal regulations
Ensure that decisions on HR matters are made in accordance with good employment practices, HR policies and procedures, legislative requirements.
Advise the management and employees on updated labour law and legal regulations.
Deal with governmental authorities on functional HR related issues.
Ensure all employment terms and conditions are aligned with the University’s provision and governmental legislations.
Provide advice and case management support in areas of grievance and discipline (usually at the appeal stage to supplement and support operational HR departments).
Develop modern HR policies in response to the University’s strategic objectives and legal compliance requirements.

Legal affairs

Assign staff to draft documents, official letters of VGU to send to authorities as assigned.
Propose and improve forms, templates of official letters in accordance with Vietnamese legal procedure.
Provide legal support to all departments
Contribute ideas regarding legal aspects for documents drafted by VGU’s departments/units before submitting to Presidential Board.
Provide legal advice on revision- related issues in all affairs to VGU, Board of President.
Provide instruction on document formulation according to regulations.
Draft, revise contracts, agreement between VGU and parties as requested.
Draft, review internal regulations of VGU in compliance with laws, regulations.
Prepare comments for draft legal documents sent by agencies, units for comments or for suggesting relevant competent authorities to revise, supplement or issue a legal document; Draft up contracts and other legal documents.

Organizational development and change management

Foster a collaborative and inclusive work environment that aligns with VGU’s values and international academic culture.
Lead HR initiatives in organizational change management, ensuring smooth transitions during restructuring or policy changes.
Promote diversity, equity, and inclusion initiatives within the university.
Develop and revise the university governance and organizational structure

HR technology and data management

·Oversee HR information systems (HRIS) and digital transformation initiatives to enhance HR operations.
Utilize HR analytics and reporting tools for data- driven decision- making and workforce planning.

Periodic/ Irregular responsibilities

Analyse statistics, collate reports from other departments and to report on a periodic basic or ad hoc by the Presidential Board
Attendance at local, national and international recruitment events and workshops to promote VGU giving talks and presentations as required.
Develop relevant HR content and ensure regular updating of the website,

Other duties

Special projects with iHRP system
Administration such as Health Check, Staff Outing, teachers’ day, Event Holding.
Cooperate with Procurement and Finance in purchasing: Health Insurance Package, Training courses

Qualification:

At least master’s degree in Human Resources Management, Business Administration, Organizational Development, or a related field.

Experiences:

Strong knowledge of Vietnamese labor laws and international HR best practices.
Experience in an academic or international organization is preferred.
Minimum of 10 years of HR experience, with at least 5 years in a leadership role.
Proven ability to develop HR strategies, manage HR operations, and lead teams effectively.

Knowledge:

Knowledge and understanding of current issues in the higher education sector
Knowledge of legal issues regarding labor relations in Vietnam.
Knowledge of widening participation and access agendas in higher education
Have in – depth knowledge and skills in administration especially Human Resources

S
kills

Strong managerial and leadership abilities
Strong negotiation skills
Ability to present in formation to groups as well as individuals
Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report
Strong problem resolution skills
Ability to work as part of a team
Excellent listening skills
Excellent communication skills
Knowing German is an advantage
Excellent organisational skills
Experience of public speaking
Excellent in office softwares (Word, Excel, PPT,…)
Ability to understand and analyse data and produce coherent reports to present to senior management
Excellent interpersonal and communication skills and ability to work collaboratively
Strong leadership, problem- solving, and decision- making capabilities.
Excellent written and presentation skills
Ability to work on own initiative and to deadlines

Required Competency

Highly responsible
Innovative and dynamic
Willingness “to work in non regular working hours (evening or weekend) in urgent cases and on demand by PB”
Capacity to work under pressure to tight deadlines
Open, willing to collaborate

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Cập nhật gần nhất lúc: 2025-03-08 17:30:02