International School Ho Chi Minh City ★ 3.0

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

Instrumental Music Administrator:
The job holder has responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head or indeed to the Regional CEO so that a referral can be made accordingly to the relevant third-party services.

The Instrumental Music Administrator provides operational support and guidance for all co-curricular Music Programs.

Responsibilities:

The Instrumental Music Administrator will support, implement, coordinate, and supervise policies and procedures for the school co-curricular music education programs, as follows:

Operations

● Instrumental music scheduling – Review and revise the instrumental music schedule to ensure information is current.
● Compile daily schedule for music monitor
● Order department resources as requested by the Performing Arts Academy Director, e.g. examination books, equipment, etc.
● Assist Performing Arts Academy Director in preparation for external music exams
● Book the transport for all Performing Arts Academy activities (whole school)
● Support with the organization of a variety of educational and recreational activities for students based on student/faculty interest, and outside instructors/programs;
● Create, distribute and collect materials related to Performing Arts Academy programme activities; organize contracts and fee structure; verify enrolment; verify that appropriate fee(s) have been collected for all student participants.
● Support music staff for non-curricular music programs and events
● Liaison to PTO / & Community Music Programs
● Oversee Transportation for all local & international travel for Music students
● Organize and supervise Hosting of visitors from out of the country, for Music events
● Feedback to Performing Arts Academy Director on Budgets forPerforming Arts programme
● Represent ISHCMC by liaising with SISAC Board (Saigon International Schools Athletic Conference)
● Foster good school-community relations by keeping community aware of and responsive to music programs
● Delegate authority with the approval of the Performing Arts Academy Director

Systems

● Update related IT systems to implement the daily operations of the Performing Arts Academy.
● Collating student records from programme attendance register
● Preparing teachers monthly salary records from programme attendance register for Performing Arts Academy Director approval
● Ensure that teachers update Lesson Logs daily
● Coordinate with the Development Department for update in web communication on ISHCMC Website
● Create and update instrumental music blog

Communication

● Communicate relevant information to the ISHCMC community via the current communication channels, e.g. ISHCMC news, Insights , daily notice and instrumental music blog.
● Communicate instrumental teacher absence to parent, student and homeroom (Pre-planned)
● Check student absence and inform instrumental teacher
● Coordinate the bus schedule/ activities students with transport for the “late” bus.
● Liaise with all staff in case of any changes in arrangements to the normal daily programme & advise parents, students, staff & transport accordingly.