Amerasian Shipping Logistics

ADMINISTRATIVE RESPONSIBILITIES

• Responsible for the supervision and guidance of the AP Supervisor, Income Auditor, Storekeeper and Receiver

• Ensure that subordinates are performing their tasks properly and efficiently.

• Ensure teamwork and efficient to operation of the company by developing spirit and teamwork within department and company.

• Works with Chief Accountant & Director of Finance on manpower planning and management needs

• Ensures that programs involving coupons, certificates, and vouchers are adequately controlled and safeguards are in place.

TECHNICAL RESPONSIBILITIES

• Develop and maintain orderly accounting system and participate in regulating the generally accepted accounting standards.

• Strictly adhere to establish internal control and safety system within the department to make the financial data reliable (Hotel Handbook and general policies and procedures, Finance SOP…)

• Regularly review the reports produced and distributed by subordinates for the content, the quality of presentation, accuracy and investigate to clearly all points of varies.

• Adhere to Tax policy.

COMMERCIAL RESPONSIBILITIES

• Cooperates, coordinates and communicates with other departments, bank, tax officer and auditor in matters concerning accounting matters

HUMAN RESPONSIBILITIES

• Plan and organizes periodical department training for staff in areas of accounting system and internal control (especially for new staff).

• Identify and develop leadership qualities among staffs in order to guide them towards the path of carrier enrichment.

Main Complexity/Critical issues in the Job

RESPONSIBILITIES AND MEANS

• Responsible for supervise the work of the AP Supervisor, Account payable and General Cashier.

• Review accounts payable/ inventory interface /food & beverage control reconciliation.

• Review general cashier cash book, cash advance, top up…

• Prepare cash and fund flow including planning for cash management.

• Ensure that all tax matters are treated in a proper manner and in compliance with related legislation.

• Follow up tax changes and other legislation in order to inform management.

• Tax reconciliation & tax finalization.

• Make sure that all balance sheet items are all accounted for and reconciled with their respective subsidiary ledgers and/or schedules and all contra or clearance accounts are cleared at the end of the month.

• Audit payroll.

• Review and prepare all journal voucher for month end & input in the general ledger from various sources.

• Ensure the accurate and prompt monthly and year-end closing of the books of accounts.

• Assist Chief Accountant & Cluster Director of Finance in the preparation of monthly financial reports and schedules required by Accor, management and owner.

• Prepare the statistical reports required by Hotel management.

• Assists Chief Accountant & Cluster Director of Finance in budget preparation and input, forecast reports and monthly reporting to corporate finance.

• Supervises Accounts department in the absence of the Chief Accountant.

• Reports directly to and communicates with the Chief Accountant on all matters pertaining to accounting and financial controls.

• Cooperates, coordinates and communicates with other departments in matters concerning accounting related matters and internal control.

• Interacts, as required, with individuals outside the hotel including hotel’s bank, tax auditors and other hotels and corporate offices.

• Works with Chief Accountant & Cluster Director of Finance on manpower planning and management needs.

• Develop the accounting, administrative and legal system to obtain the optimum speed, accuracy and content of management information commensurate with economic costs and other duties.

• Perform any other duties which may be assigned by the management from time to time.

Knowledge and Experience

• Bachelor Degree in Accounting, Finance or related field. CPA preferred.

• Minimum of 2-4 years in hotel accounting or audit with at least one year in supervisory role, or an equivalent combination of education and work-related experience.

• Strong working knowledge of Microsoft Outlook, Microsoft Office.

• Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.

• Problem solving, reasoning, motivating, organizational and training abilities.

• Good Communication and writing skills.

Competencies

• Good interpersonal skills with ability to communicate with all levels of employees

• Service oriented with an eye for details

• Ability to work effectively and contribute in a team

• Good presentation and influencing skills

• Multicultural awareness and able to work with people from diverse cultures

• Flexible and able to embrace and respond to change effectively

• Ability to work independently and has good initiative under dynamic environment

• Self-motivated and energetic

• 12 annual leaves per year, 01 leave for your birthday

• Working 9.5 hours per day, 5 days per week

• Social insurance, medical insurance, unemployment insurance

• 24/7 health care and accident insurance during the term of labour contract

• Annual staff outing

• Accor Training & Career Development